As an administrator, you’re used to gathering resources, scanning important documents and managing information. So why does writing your CV feel so tricky?
The truth is, it requires a very different set of skills. One which we can help you to fine-tune using our step-by-step CV-writing guide below.
We’ve also put together a project administrator CV example to inspire your own.
Project Administrator CV example
Use this CV example as a guide to formatting and structuring your Project Administrator CV, so that busy recruiters can easily digest your information and determine your suitability for the role.
It also provides some insight into the key skills, experience and qualifications you need to highlight.
Project Administrator CV layout and format
In a highly competitive job market, recruiters and employers are often inundated with applications. If they can’t find what they’re looking for in your CV quickly, they may skip past your application and move on to the next one in their inbox
Tips for formatting your Project Administrator CV
- Length: While there’s no ‘official’ CV length rule, the majority of recruiters agree that less is more. Aim for two pages of A4 or less. This is just enough room to showcase your suitability to the role, without overwhelming recruiters with irrelevant or excessive content.
- Readability: Columns, lists, bullet points, bold text and subtle colour can all help to aid the readability of your CV. Your overarching goal should be to make the content as easy to read and navigate as possible, whilst also aiming to make your key skills and achievements stand out.
- Design: While it’s important that your CV design looks good, it also needs to be functional (which means easy for recruiters to read) Keep the design simple to achieve a good balance between looking good and reading well.
- Photos: Headshot photos aren’t required in a CV by most employers, but some creative and artistic industries like to see them. If you decide to include one, make sure you look smart and professional in the picture.
Quick tip: Creating a professional CV style can be difficult and time-consuming when using Microsoft Word or Google Docs. To create a winning CV quickly, try our quick-and-easy CV Builder and use one of their eye-catching professional CV templates.
As you write your CV, divide and sub-head into the following sections:
- Name and contact details – Always start with these, so employers know exactly how to get in touch with you.
- CV profile – Add a short summary of your relevant experience, skills and achievements, which highlights your suitability.
- Core skills section – A 2-3 columned list of your key skills.
- Work experience – A detailed list of any relevant work experience, whether paid or voluntary.
- Education – An overview of your academic background and any training you may have completed.
- Hobbies and interests – A brief overview of your hobbies and interests, if they’re relevant (optional).
Now you understand the basic layout of a CV, here’s what you should include in each section of yours.
Write your contact details in the top corner of your CV, so that they’re easy to find but don’t take up too much space.
You only need to list your basic details, such as:
- Mobile number
- Email address
- Location – Don’t list your full address. Your town or city, such as ‘Norwich’ or ‘Coventry’ is perfect.
- LinkedIn profile or portfolio URL – Remember to update these before listing them on an application.
Project Administrator CV Profile
Recruiters and hiring managers are busy, so it’s essential to catch their attention from the get-go.
It should be a short but punchy summary of your key skills, relevant experience and accomplishments.
Ultimately, it should explain why you’re a great fit for the role you’re applying for and inspire recruiters to read the rest of your CV.
CV profile writing tips:
- Make it short and sharp: It might be tempting to submit a page-long CV profile, but recruiters won’t have the time to read it. To ensure every word gets read, it’s best to include high-level information only; sticking to a length of 3-5 lines.
- Tailor it: No matter how much time you put into your CV profile, it won’t impress if it’s irrelevant to the role you’re applying for. Before you start writing, make a list of the skills, knowledge and experience your target employer is looking for. Then, make sure to mention them in your CV profile and throughout the rest of your application.
- Don’t add an objective: You only have a small space for your CV profile, so avoid writing down your career goals or objectives. If you think these will help your application, incorporate them into your cover letter instead.
- Avoid generic phrases: Clichés like “blue-sky thinker with a go-getter attitude” might sound impressive to you, but they don’t actually tell the recruiter much about you. Concentrate on highlighting hard facts and skills, as recruiters are more likely to take these on board.
Example CV profile for a Project Administrator
Highly organised Project Administrator with 5+ years of experience supporting the development and implementation of arts projects and organisations. Proven expertise in reducing overspend and ensuring administrative accuracy. Adept at overseeing project timelines, resource allocation, and budget management, with a keen eye for detail and a passion for the arts. History of Art graduate, highly skilled in collaborating with diverse teams and acting as the point of contact for stakeholders and members of the public.
What to include in your Project Administrator CV profile?
- Experience overview: Showcase your aptitude for the job you are aiming for by giving a brief summary of your past work history, including the industries you have worked in, the kinds of employers you have served, and the roles you have held.
- Targeted skills: Highlight your skills which are most relevant to Project Administrator jobs, to ensure that recruiters see your most in-demand skills as soon as they open your CV.
- Key qualifications: If you have any qualifications which are highly relevant to Project Administrator jobs, then highlight them in your profile so that employers do not miss them.
Quick tip: If you are finding it difficult to write an attention-grabbing CV profile, choose from hundreds of pre-written profiles across all industries, and add one to your CV with one click in our quick-and-easy CV Builder. All profiles are written by recruitment experts and easily tailored to suit your unique skillset.
Core skills section
Underneath your profile, write a core skills section to make your most relevant skills jump off the page at readers.
It should be made up of 2-3 columns of bullet points of your relevant skills.
Before you do this, look over the job description and make a list of any specific skills, specialisms or knowledge required.
Then, make sure to use your findings in your list. This will paint you as the perfect match for the role.
Important skills for your Project Administrator CV
Project Management Software – Utilising project management software to schedule, plan and monitor project activities.
Data Analysis – Collecting, analysing, and interpreting project data to identify trends, potential issues and opportunities for improvement.
Budgeting – Creating and managing project budgets, monitoring expenses, and reporting financial status to project stakeholders.
Project Management – Prioritising tasks and manage deadlines effectively, managing multiple projects simultaneously and keeping track of project details, ensuring that projects are completed within the specified timeframe.
Risk Management – Utilising knowledge of risk management methodologies, and experience in identifying, assessing, and mitigating potential risks.
Stakeholder Management – Building and maintaining relationships with stakeholders, understanding their needs, and ensuring their satisfaction.
Quality Control – Monitoring and maintaining quality standards to ensure that deliverables meet or exceed stakeholder expectations.
Problem Resolution – Identifying issues, developing creative solutions, and implementing effective strategies to resolve problems.
Quick tip: Our quick-and-easy CV Builder has thousands of in-demand skills for all industries and professions, that can be added to your CV in seconds – This will save you time and ensure you get noticed by recruiters.
Work experience section
Next up is your work experience section, which is normally the longest part of your CV.
Start with your current (or most recent) job and work your way backwards through your experience.
Can’t fit all your roles? Allow more space for your recent career history and shorten down descriptions for your older roles.
Structuring each job
Recruiters will be keen to gain a better idea of where you’ve worked and how you apply your skill-set in the workplace.
However, if they’re faced with huge, hard-to-read paragraphs, they may just gloss over it and move onto the next application.
To avoid this, use the simple 3-step role structure, as shown below:
Start with a 1-2 sentence summary of your role as a whole, detailing what the goal of your position was, who you reported to or managed, and the type of organisation you worked for.
Follow with a snappy list of bullet points, detailing your daily duties and responsibilities.
Tailor it to the role you’re applying for by mentioning how you put the target employer’s desired hard skills and knowledge to use in this role.
Round up each role by listing 1-3 key achievements, accomplishments or results.
Wherever possible, quantify them using hard facts and figures, as this really helps to prove your value.
Sample job description for Project Administrator CV
Provided administrative support to the project coordinators of London Voices, an international elite choir based in London with over 60 employees and musicians, supporting the team in planning and executing concerts, rehearsals, and outreach programmes.
- Assist with the finance manager with creating and monitoring project budgets, forecasting resource needs, and compiling reports for funding evaluations
- Coordinate resource allocation and distribute to artists
- Complete risk assessments for performances, rehearsals, and workshops
- Coordinate communication and collaboration among diverse project teams, including musicians, marketing and PR staff, and external vendors and partners
Quick tip: Create impressive job descriptions easily in our quick-and-easy CV Builder by adding pre-written job phrases for every industry and career stage.
Education and qualifications
As well as mentioning the name of the organisation, qualification titles and dates of study, you should showcase any particularly relevant modules, assignments or projects.
Hobbies and interests
Although this is an optional section, it can be useful if your hobbies and interests will add further depth to your CV.
Interests which are related to the sector you are applying to, or which show transferable skills like leadership or teamwork, can worth listing.
On the other hand, generic hobbies like “going out with friends” won’t add any value to your application, so are best left off your CV.
When putting together your Project Administrator CV, there are a few key points to remember
Always tailor your CV to the target role, even if it means creating several versions for different roles.
Additionally, remember that the structure and format of your CV needs just as much attention as the content.
Good luck with your job search!