A great personal assistant keeps everything running smoothly, anticipates problems before they arise, and makes their boss’s life easier – often without them even realising it. If you can juggle schedules, emails, and last-minute requests without breaking a sweat, you’re already halfway there.
This guide, along with some Personal Assistant example CVs, will take you step by step through how to create a personal assistant CV that proves you’re not just great at managing others – you’re great at managing your own career, too.
Personal Assistant CV

Executive Assistant CV

Executive PA CV sample
How to write your Personal Assistant CV
Learn how to create your own interview-winning Personal Assistant CV with this simple step-by-step guide.
A PA’s CV should be as structured and efficient as the schedules they manage. If a recruiter has to search for key details, they might assume your diary management skills are just as chaotic.
By the time you’re done with this guide, your CV will be so polished and well-organised, it could probably run an executive’s entire week on its own.
Personal Assistant CV structure
Recruiters don’t have time to dig through a messy layout – just like your boss won’t have time to search for that ‘very important document’ they definitely didn’t misplace. A clean, logical structure ensures that they can quickly find the most important information.
Here’s how to organise your CV:
- Name and contact details – Put personal details at the top where they belong – if you’re great at managing other people’s schedules, don’t make them hunt for yours. You can add a photo of yourself, but it’s optional.
- Profile – Give a strong opening that highlights your experience, organisation skills, and ability to support executives.
- Core skills – Bullet point a concise list of your most valuable abilities, from diary management to handling confidential information.
- Work experience – Detail your previous PA roles in reverse chronological order, focusing on responsibilities and achievements.
- Education – List relevant qualifications like degrees and training, starting with the most recent.
- Additional info – If applicable, you can optionally include hobbies and interests, awards, or technical proficiencies that enhance your PA expertise.
Personal Assistant CV format
A personal assistant’s CV format should reflect the professionalism and attention to detail required for the role. Formatting mistakes would make recruiters overlook even the most qualified personal assistants.
Follow these formatting tips:
- Bullet points – Use them to present key responsibilities and achievements clearly.
- Divide sections – Keep each part of your CV structured for easy navigation.
- Use a clear and readable font – Choose a professional font to maintain a polished look.
- No more than 2 pages – Keep it concise while ensuring it includes all essential information. If your CV is longer than your executive’s daily to-do list, it’s time for an edit!
Personal Assistant CV profile
Your CV profile is your first opportunity to show employers that you’re the PA they need. This short introduction should summarise your strengths, experience, and key skills in a way that makes hiring managers want to learn more.
Personal Assistant CV profile examples
Profile 1
Highly organised Personal Assistant with four years of experience supporting senior executives in corporate environments. Skilled in calendar management, travel coordination, and handling confidential correspondence. Proficient in Microsoft Office Suite, Google Workspace, and CRM software. Adept at anticipating needs, prioritising tasks, and ensuring seamless daily operations for busy professionals.
Profile 2
Detail-oriented Personal Assistant with three years of experience providing administrative support to high-profile clients in the entertainment industry. Experienced in scheduling meetings, event planning, and managing personal and business affairs. Skilled in multitasking and maintaining discretion while handling sensitive information. Proficient in diary management, travel booking, and correspondence handling.
Profile 3
Experienced Personal Assistant with over six years of expertise supporting C-suite executives in fast-paced corporate environments. Adept at managing schedules, coordinating high-level meetings, and overseeing administrative processes. Skilled in handling confidential business matters, managing expenses, and liaising with stakeholders. Known for efficiency, adaptability, and exceptional problem-solving skills.
What to include in your Personal Assistant CV profile
To craft a compelling profile, consider including:
- Your industry experience – Have you worked as a PA in corporate, creative, legal, or private settings?
- Your strongest skills – Whether it’s high-level scheduling, travel management, or event coordination, highlight what you do best.
- Confidentiality and discretion – If you’ve handled sensitive information or high-profile clients, make it clear.
- Time management and multitasking – Show that you can handle a fast-paced workload with ease.
- Technical proficiency – If you’re skilled in managing calendars, office software, or specific tools like CRM systems, mention them here.
Core skills section
A core skills section gives recruiters a quick overview of what you bring to the role. Tailor each of your CV skills to match the job description, ensuring that your listed strengths align with the employer’s needs.
Top skills for your Personal Assistant CV
- Diary and Schedule Management – Organising appointments, meetings, and travel arrangements to optimise time efficiency.
- Administrative Support – Handling emails, phone calls, and correspondence on behalf of executives or clients.
- Travel Coordination – Booking flights, accommodations, and transportation while managing itineraries.
- Confidentiality and Discretion – Managing sensitive information with professionalism and maintaining privacy.
- Event Planning – Coordinating business or personal events, from logistics to guest management.
- Document Preparation – Drafting reports, presentations, and correspondence with accuracy and attention to detail.
- Expense Management – Tracking and processing invoices, receipts, and budgets for financial accountability.
- Task Prioritisation – Managing multiple responsibilities and ensuring urgent tasks are addressed promptly.
- Stakeholder Liaison – Communicating effectively with clients, colleagues, and external contacts.
- Office Software Proficiency – Using tools like Microsoft Office, Google Workspace, and scheduling software efficiently.
Work experience
A personal assistant’s job is all about efficiency, problem-solving, and anticipating needs before they arise. Your work experience should demonstrate these abilities by showing how you’ve supported executives and managed key responsibilities.
List your roles in reverse chronological order, highlighting your impact in each position. If you’ve worked across different industries, focus on transferable skills that apply to all PA roles.
How to structure jobs
- Outline – Introduce the company, the role you played, and who you supported (such as a CEO, director, or team).
- Responsibilities – List your main tasks, such as coordinating schedules, handling travel arrangements, or managing communications. Use action words like “organised”, “coordinated”, and “maintained”.
- Achievements – Highlight measurable successes, such as streamlining processes, improving executive efficiency, or managing high-profile events.
Example jobs for Personal Assistant
Personal Assistant | Exec Solutions Ltd
Outline
Provided high-level administrative support to the CEO, ensuring smooth day-to-day operations and efficient time management.
Responsibilities
- Managed complex calendars, scheduling meetings, appointments, and travel arrangements.
- Handled confidential correspondence and drafted emails, reports, and presentations.
- Coordinated internal and external meetings, ensuring detailed agendas and follow-ups.
- Liaised with clients, board members, and stakeholders on behalf of the CEO.
- Maintained and organised documents, files, and expense reports.
Achievements
- Reduced scheduling conflicts by 30 percent through efficient calendar management.
- Saved £10,000 annually by negotiating better rates for corporate travel bookings.
- Recognised for improving workflow efficiency and streamlining administrative processes.
Personal Assistant | Creative Talent Management
Outline
Supported a high-profile entertainment executive by managing both personal and professional commitments with discretion and efficiency.
Responsibilities
- Scheduled meetings, interviews, and press engagements, ensuring all logistics were handled smoothly.
- Coordinated international travel, accommodations, and itineraries for business and personal trips.
- Managed confidential contracts, scripts, and correspondence with industry professionals.
- Organised high-profile events, including award shows and networking functions.
- Handled personal errands and managed household staff as needed.
Achievements
- Successfully coordinated a last-minute international trip with complex logistics.
- Increased meeting efficiency by 25 percent by implementing a structured scheduling system.
- Recognised for maintaining confidentiality and professionalism in all interactions.
Personal Assistant | Billion Advisory Group
Outline
Provided executive support to the CFO, managing schedules, communication, and administrative tasks in a high-pressure corporate setting.
Responsibilities
- Organised and maintained the CFO’s diary, ensuring seamless scheduling of meetings and events.
- Prepared financial reports, presentations, and board meeting materials.
- Liaised with internal departments and external clients to manage requests and appointments.
- Handled expense tracking, budget reporting, and procurement of office supplies.
- Coordinated travel, visa applications, and accommodation bookings.
Achievements
- Reduced administrative workload by 40 percent through improved workflow automation.
- Achieved cost savings by optimising expense management and procurement processes.
- Recognised for proactive problem-solving and high attention to detail.
Education section
While experience is key in a PA role, employers still value relevant education. If you’ve completed courses in business administration, secretarial studies, or executive support, include them in this section.
If you’re writing a CV at an early stage in your career, highlight coursework or certifications that demonstrate skills relevant to the role.
List your qualifications in reverse chronological order, starting with the most recent.
Best qualifications for Personal Assistants
- Diploma in Executive or Personal Assistant Studies – Provides essential skills for high-level administrative support.
- Business Administration (NVQ, BTEC, or Degree) – A strong foundation for office management and executive support.
- Microsoft Office Specialist Certification – Demonstrates proficiency in key office software like Excel, Outlook, and PowerPoint.
- Time Management and Organisation Certification – Enhances productivity and efficiency skills.
- Project Management Qualification (PRINCE2 or similar) – Valuable for PAs who manage complex schedules and events.