Your meticulous attention to detail ensures that every document is accounted for and properly managed.
Your CV should be a reflection of your organisational skills and document management expertise.
Our guide, with a Document Controller CV example, will help you file an application that stands out.
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Document Controller CV example
This CV example showcases the optimal structure and format for your Document Controller CV, providing a pleasant reading experience for busy recruiters.
It also demonstrates the skills, experience and qualifications you should emphasize in your own CV to increase your chances of landing job interviews.
Document Controller CV format and structure
Hiring managers and recruiters are frequently overloaded with applications, and if they can’t identify the relevant information in your CV within a few seconds, your application may be overlooked.
To avoid this, it’s essential to format and structure your CV in a manner that makes it simple to pick out the most important information, even if the reader is in a rush.
Tips for formatting your Document Controller CV
- Length: It’s essential to keep your CV concise, regardless of whether you have one year or thirty years of experience. Recruiters are frequently managing multiple roles and responsibilities and do not have the luxury of reading lengthy CVs. Therefore, limit your CV to two sides of A4. If you have little industry experience, one page is sufficient.
- Readability: By clearly formatting your section headings (bold, or a different colour font, do the trick) and breaking up big chunks of text into snappy bullet points, time-strapped recruiters will be able to skim through your CV with ease.
- Design & format: It’s generally best to stick to a simple CV design, as funky or elaborate designs rarely add any value to your application. A clear, modern font and a subtle colour scheme work perfectly and allow your skills, experience and achievements to speak for themselves.
- Photos: You can add a profile photo to your CV, if you want to add some personality to it, but they are not a requirement the UK, so you don’t have to.
Quick tip: Creating a professional CV style can be difficult and time-consuming when using Microsoft Word or Google Docs. To create a winning CV quickly, try our quick-and-easy CV Builder and use one of their eye-catching professional CV templates.
CV structure
As you write your CV, divide and sub-head into the following sections:
- Name and contact details – Always start with these, so employers know exactly how to get in touch with you.
- CV profile – Add a short summary of your relevant experience, skills and achievements, which highlights your suitability.
- Core skills section – A 2-3 columned list of your key skills.
- Work experience – A detailed list of any relevant work experience, whether paid or voluntary.
- Education – An overview of your academic background and any training you may have completed.
- Hobbies and interests – A brief overview of your hobbies and interests, if they’re relevant (optional).
Now you understand the basic layout of a CV, here’s what you should include in each section of yours.
Contact Details
Kick-start your CV with your contact details, so recruiters can get in touch easily.
Here’s what you should include:
- Mobile number
- Email address – Make sure it’s professional, with no silly nicknames.
- Location – Your town or city is sufficient, rather than a full address.
- LinkedIn profile or portfolio URL – Ensure they’ve been updated and are looking slick and professional.
Quick tip: Avoid listing your date of birth, marital status or other irrelevant details – they’re unnecessary at this stage.
Document Controller CV Profile
To immediately capture the attention of recruiters, begin your CV with a powerful profile (or personal statement for junior applicants).
This is a brief introductory paragraph that summarises your skills, experience, and knowledge.
It should position you as the ideal candidate for the job and encourage recruiters to read on.
How to write a good CV profile:
- Make it short and sharp: When it comes to CV profile length, less is more, as recruiters are often time-strapped. Aim for around of 3-5 persuasive lines.
- Tailor it: No matter how much time you put into your CV profile, it won’t impress if it’s irrelevant to the role you’re applying for. Before you start writing, make a list of the skills, knowledge and experience your target employer is looking for. Then, make sure to mention them in your CV profile and throughout the rest of your application.
- Don’t add an objective: You only have a small space for your CV profile, so avoid writing down your career goals or objectives. If you think these will help your application, incorporate them into your cover letter instead.
- Avoid generic phrases: Focus on fact, not fluff. Phrases like “Committed and enthusiastic thought-leader” and “Dynamic problem solver” might sound fancy, but they’ll do nothing for your application. Not only do they sound cheesy, but they have no substance – stick to real skills and facts
Example CV profile for a Document Controller
Detail-oriented Document Controller with 10+ years of experience in managing construction project documentation. Adept at implementing efficient document control systems and ensuring compliance with industry regulations. Skilled in facilitating seamless communication between project teams and regulatory authorities with proficiency in RFI process and submittal process management.
What to include in your Document Controller CV profile?
- Experience overview: Recruiters will want to know what type of companies you’ve worked for, industries you have knowledge of, and the type of work you’ve carried out in the past, so give them a summary of this in your profile.
- Targeted skills: Ensure that your profile highlights your key skills that are most relevant to your Document Controller, and tailor them to match the specific job you are applying for. To do this, refer to the job description to closely align your skills with their requirements.
- Important qualifications: If the jobs you are applying to require candidates to have certain qualifications, then you must add them in your profile to ensure they are seen by hiring managers.
Quick tip: If you are finding it difficult to write an attention-grabbing CV profile, choose from hundreds of pre-written profiles across all industries, and add one to your CV with one click in our quick-and-easy CV Builder. All profiles are written by recruitment experts and easily tailored to suit your unique skillset.
Core skills section
Create a core skills section underneath your profile to spotlight your most in-demand skills and grab the attention of readers.
This section should feature 2-3 columns of bullet points that emphasise your applicable skills for your target jobs. Before constructing this section, review the job description and compile a list of any specific skills, specialisms, or knowledge required.
Important skills for your Document Controller CV
Document Management Systems – Proficient use and management of Document Management Systems to organise, store, and retrieve electronic documents efficiently.
Version Control – Implementation of robust version control processes to ensure accuracy and traceability of document revisions, preventing errors and miscommunication.
Quality Assurance – Application of quality control measures to review documents for completeness, accuracy, and adherence to organisational standards before distribution.
Data Classification and Categorisation – Capability in categorising and classifying documents based on content, purpose, or confidentiality, streamlining accessibility and security.
Collaborative Software – Familiarity with collaborative platforms and tools for real-time document sharing, editing, and collaboration among team members.
Stakeholder Communication – Clear and effective communication with team members, ensuring understanding of document control processes and facilitating seamless collaboration.
Record Keeping – Accurate and systematic record-keeping of document transactions, changes, and distributions, supporting audit trails and compliance.
Document Lifecycle Management – Comprehensive understanding of the document lifecycle, from creation and review to approval, distribution, and archiving.
Regulatory Compliance – Knowledge of industry-specific regulations and standards, ensuring document control processes align with compliance requirements.
Training and Onboarding – Conducting training sessions and onboarding processes for team members on document control procedures, contributing to a cohesive and knowledgeable workforce.
Quick tip: Our quick-and-easy CV Builder has thousands of in-demand skills for all industries and professions, that can be added to your CV in seconds – This will save you time and ensure you get noticed by recruiters.
Work experience
Now that recruiters have a good overview of your skills and abilities, you need to jump into the detail of your career history.
Give them a more thorough insight into what you can do by creating a detailed list of your relevant experience.
Start with your current role, and work backwards through all the relevant positions you’ve held.
This could be freelance, contract or voluntary work too; as long as it’s related to the role you’re applying for.
Structuring each job
Your work experience section will be long, so it’s important to structure it in a way which helps recruiters to quickly and easily find the information they need.
Use the 3-step structure, shown in the below example, below to achieve this.
Outline
Start with a solid introduction to your role as a whole, in order to build some context.
Explain the nature of the organisation you worked for, the size of the team you were part of, who you reported to and what the overarching purpose of your job was.
Key responsibilities
Next, write up a punchy list of your daily duties and responsibilities, using bullet points.
Wherever you can, point out how you put your hard skills and knowledge to use – especially skills which are applicable to your target role.
Key achievements
Finish off by showcasing 1-3 key achievements made within the role.
This could be anything that had a positive effect on your company, clients or customers, such as saving time or money, receiving exemplary feedback or receiving an award.
Sample job description for a Document Controller CV
Outline
Manage end-to-end document control processes for a prominent construction company in Leicester, managing critical documentation for high-value commercial and residential projects.
Key Responsibilities
- Implement and manage Procore document control system, ensuring accurate recording, tracking, and retrieval of project documentation
- Conduct daily audits of project documentation, utilizing Aconex software, to ensure compliance with regulatory standards and internal quality assurance benchmarks
- Collaborate with project teams to establish and maintain a centralised digital filing system
- Execute regular training sessions on Union Square for project teams
Quick tip: Create impressive job descriptions easily in our quick-and-easy CV Builder by adding pre-written job phrases for every industry and career stage.
Education section
After your work experience, your education section should provide a detailed view of your academic background.
Begin with those most relevant to Document Controller jobs, such as vocational training or degrees.
If you have space, you can also mention your academic qualifications, such as A-Levels and GCSEs.
Focus on the qualifications that are most relevant to the jobs you are applying for.
Hobbies and interests
The hobbies and interests CV section isn’t mandatory, so don’t worry if you’re out of room by this point.
However, if you have an interesting hobby, or an interest that could make you seem more suitable for the role, then certainly think about adding.
Be careful what you include though… Only consider hobbies that exhibit skills that are required for roles as a Document Controller, or transferable workplace skills.
There is never any need to tell employers that you like to watch TV and eat out.
A strong, compelling CV is essential to get noticed and land interviews with the best employers.
To ensure your CV stands out from the competition, make sure to tailor it to your target role and pack it with sector-specific skills and results.
Remember to triple-check for spelling and grammar errors before hitting send.
Good luck with the job search!