Virtual Assistant CV example

Being a great Virtual Assistant is about more than staying online – it’s about staying five steps ahead. Your CV should show that you’re efficient and capable of managing tasks with little supervision, while still delivering high-quality results.

This guide will walk you through writing a CV that’s sharp, easy to scan, and tailored to the types of roles or clients you want to attract.

Virtual assistants are hired for their ability to keep things clear and on track – so your CV structure should reflect that from the first glance, before hiring managers even read a single word. Whether you’re applying through an agency or pitching directly to clients, they want to see a document that’s tidy and logical.

In order to achieve that, here’s the layout to follow:

• Name and contact details – Start with your name and contact details – make it simple for recruiters to reach you. Including a photo is a personal choice.
• Profile – Use this section to summarise your experience, strengths, and what makes you a standout candidate.
• Core skills – Outline your primary competencies to give recruiters a snapshot of your strengths.
• Work experience – Walk through your professional experience, beginning with your latest position and moving backwards.
• Education – Outline your education and certifications, focusing on those most relevant to the role.
• Additional info – This section is optional, but it’s a good place for hobbies or awards that complement your CV.

Use bullet points to keep your CV skimmable and easy to digest. Break sections up clearly with bold headings, and stick to a clean, readable font that doesn’t distract from your content. Aim to keep your CV within two pages – long enough to showcase your experience, but concise enough to hold attention.

A well-presented CV format not only helps you stand out but also gives clients a preview of your ability to stay organised and present information clearly – exactly what they’re hiring you for!

This is your headline – your chance to show at a glance what kind of support you offer, who you’ve worked with, and how you operate. Whether you’ve supported executives or entire teams, your CV profile (or your personal statement for newer candidates) should make it clear how you’ve added value and why someone should want you in their corner.

Here’s what to include:

• Where you’ve worked – Start-ups, solo entrepreneurs, corporate clients, or agencies.
• Your top qualifications – Business admin, VA-specific training, or tech certifications.
• Key attributes – Self-managed, proactive, trustworthy, excellent communicator.
• Core focus – Inbox management, customer support, research, diary management, etc.
• Working style – Remote-ready, fast learner, flexible availability, or timezone coverage.

As a virtual assistant, your skills might be broad – but this section should focus on those most relevant to your target roles. Think of it as your capabilities dashboard: and keep the focus on tangible, hard skills, rather than generic abilities which recruiters overlook.

Tailor it based on the job posting or client needs. If you’re pitching yourself as an executive assistant, you might focus on calendar tools and high-level communications. If you’re in e-commerce, highlight order processing or customer platform knowledge, for example.

This is where you show what you’ve supported – and how well. Whether you’ve worked with one long-term client or juggled multiple short-term contracts, use your work experience section to prove your ability to handle responsibilities independently, meet deadlines, and maintain accuracy under pressure.

List your most recent roles first. Include job title (or “Freelance Virtual Assistant”), client or employer name (if not under NDA), and dates. Then use bullet points to describe the support you provided and the impact you made. A useful CV tip is to sprinkle some numbers throughout, especially to back up your achievements.

• Outline – Describe who the client or company was and the kind of support you provided.
• Responsibilities – Use action words like “coordinated,” “scheduled,” “responded,” or “maintained.”
• Achievements – Highlight real outcomes, like “reduced scheduling conflicts by 80%,” or “managed daily inbox of 200+ emails with 24-hour response time.”

You don’t need a formal degree to be a great VA – but relevant qualifications help. This section backs up your practical strengths with formal knowledge. Include diplomas, degrees, admin qualifications, remote work courses, or certifications in relevant tools.

If you’ve completed virtual assistant training (e.g. with a VA agency or online course), list it in your education section – but make sure to avoid distracting from the more important experience section.