Can you turn chaos into order with a single calendar update? Then you’re exactly what every busy executive needs. All you need is a CV that proves to recruiters that you’re up to the task.
This guide, complete with Executive Assistant CV examples, will help you craft a CV that highlights your organisational prowess, communication skills, and ability to thrive under pressure.
Executive Assistant CV example

Executive PA CV example

How to write your Executive Assistant CV
Learn how to create your own interview-winning Executive Assistant CV with this simple step-by-step guide.
An Executive Assistant’s CV needs to showcase more than just administrative skills. You’re applying for a role that demands discretion, resourcefulness, and the ability to anticipate needs before they arise.
This guide will help you write a CV that emphasises your experience, demonstrates your expertise, and convinces recruiters you’re the indispensable support they’ve been searching for.
Executive Assistant CV structure
Your CV should be as organised as the colour-coded spreadsheets you secretly love. No one’s impressed by a messy inbox – or a messy CV. Recruiters should be able to quickly spot your skills, experience, and qualifications without having to search through clutter.
Here’s how to structure your Executive Assistant CV:
- Name and contact details – Place these personal details at the top so hiring managers can easily get in touch. Including a photo is entirely your choice.
- Profile – Draw in the recruiter with a summary of your experience supporting executives, and your key achievements.
- Core skills – Outline your primary competencies, including event planning and management, to give recruiters a snapshot of your strengths.
- Work experience – Walk through your professional experience, beginning with your latest position and moving backwards, focusing on responsibilities and accomplishments.
- Education – Mention your degrees, certifications, and any training that supports your career path.
- Additional info – To further enhance your CV, you could mention hobbies and interests that reflect organisational skills or attention to detail.
Executive Assistant CV format
Your CV format should be as professional as the meticulously planned company retreat you’ll eventually organise. Even the most accomplished candidates can be overlooked if CV formatting mistakes make recruiters question their organisational skills.
Here’s how to format your Executive Assistant CV:
- Bullet points – These help recruiters skim through your CV quickly and easily.
- Divide sections – Break your CV into distinct sections with clear headings for easy navigation: recruiters will appreciate it.
- Use a clean font – Opt for a readable and professional font to match your polished CV layout.
- Keep it the right length – No more than 2 pages: too long would start to bore the recruiter, and this is plenty of space to list the important details
Executive Assistant CV profile
Your profile is the first thing recruiters see, so it needs to grab their attention. This is your chance to showcase your organisational skills and ability to support executives effectively and in a professional manner.
Executive Assistant CV profile examples
Profile 1
Reliable Executive Assistant with three years of experience providing administrative support in fast-paced startup environments. Adept at handling confidential information, arranging meetings, and streamlining workflows. Experienced in using Google Workspace and scheduling software.
Profile 2
Organised Executive Assistant with five years of experience supporting senior executives in corporate environments. Skilled in managing calendars, coordinating travel, and preparing high-level reports. Proficient in Microsoft Office Suite and project management tools like Asana.
Profile 3
Experienced Executive Assistant with over eight years of expertise in supporting C-level executives. Skilled in managing complex schedules, organising events, and overseeing communications. Proficient in Salesforce, Concur, and PowerPoint for creating impactful presentations.
What to include in your Executive Assistant CV profile
Here are some tips on what to include in your Executive Assistant CV profile:
- Where you’ve worked – Be sure to name the industries or companies you’ve supported, especially high-pressure environments.
- Your top qualifications – Highlight relevant degrees or certifications in business administration or project management.
- Key skills – Clearly state your important abilities like travel coordination, communication, and multitasking.
- Executives you’ve supported – Reference your experience assisting CEOs, directors, or other senior professionals.
- Event planning – Showcase your ability to organise corporate events or conferences.
Core skills section
Your core skills section is like a dashboard of your expertise – recruiters can quickly scan and see why you’re the ideal candidate.
For Executive Assistants, focus on skills that demonstrate your ability to manage workloads, handle sensitive information, and support key decision-makers. Tailor this section to the job description to ensure relevance.
Top skills for your Executive Assistant CV
- Calendar Management – Efficiently organising and scheduling appointments and meetings.
- Travel Coordination – Arranging travel plans, itineraries, and accommodations for executives.
- Event Planning – Organising corporate events, team-building activities, and conferences.
- Document Preparation – Drafting, editing, and proofreading reports, presentations, and correspondence.
- Expense Management – Tracking expenses and preparing detailed financial reports.
- Meeting Support – Taking minutes, preparing agendas, and ensuring follow-up actions are completed.
- Project Coordination – Supporting executives in managing projects and deadlines.
- Discretion and Confidentiality – Handling sensitive information with the utmost professionalism.
- Technology Proficiency – Skilled in tools like Microsoft Office, Google Workspace, and CRM software.
- Stakeholder Communication – Acting as a liaison between executives and clients, vendors, or team members.
Work experience
Your work experience section is where you show you can handle everything from booking flights to putting out (hopefully metaphorical) fires. Highlight your achievements in improving efficiency, managing complex schedules, and handling key responsibilities.
Order your job history with the newest towards the top, providing more information for more recent roles.
How to structure jobs
- Outline – Provide an overview of the company, your role, and the executives or teams you supported.
- Responsibilities – Highlight tasks like managing schedules, organising events, or handling correspondence. Use action verbs like “coordinated,” “streamlined,” or “facilitated.”
- Achievements – Showcase measurable results, such as improving response times, organising high-profile events, or saving costs. Always include figures where possible to strengthen your impact.
Example jobs for Executive Assistant
Executive Assistant | Summit Consulting Group
Outline
Provided executive-level support to the Managing Director, overseeing administrative functions and project coordination. Ensured the smooth execution of daily operations and long-term strategic initiatives.
Responsibilities
- Scheduled meetings and managed correspondence on behalf of the Managing Director.
- Coordinated cross-departmental projects, tracking milestones and deliverables.
- Organised corporate events, including annual conferences and team-building retreats.
- Maintained records and prepared detailed reports for key decision-making.
- Liaised with clients and stakeholders, ensuring professional and timely communication.
Achievements
- Successfully organised a corporate event attended by over 200 participants, receiving positive feedback.
- Streamlined document workflows, reducing turnaround times by 20 percent.
- Achieved a 100 percent accuracy rate in preparing reports and presentations for the board.
Executive Assistant | Global Finance Corp
Outline
Supported the CFO and senior leadership team in a multinational corporation, ensuring smooth administrative operations and strategic planning support. Managed high-level tasks and confidential projects.
Responsibilities
- Organised and maintained complex calendars for the CFO and leadership team.
- Drafted correspondence and prepared detailed financial presentations for stakeholders.
- Coordinated logistics for quarterly board meetings and investor events.
- Monitored project timelines and ensured adherence to deadlines.
- Handled expense reporting and budget tracking for the finance department.
Achievements
- Improved leadership team productivity by 25 percent through enhanced workflow management.
- Reduced travel expenses by 15 percent through optimised booking processes.
- Received recognition for flawless organisation of a high-profile investor summit.
Executive Assistant | BrightFuture Technologies
Outline
Provided comprehensive administrative support to the CEO of a tech startup, ensuring efficient daily operations and seamless communication with stakeholders. Played a key role in improving organisational workflows.
Responsibilities
- Managed the CEO’s calendar, scheduling meetings and prioritising appointments.
- Coordinated domestic and international travel, including itineraries and expense reporting.
- Prepared presentations and reports for board meetings and investor pitches.
- Served as the first point of contact for internal and external communications.
- Implemented a document management system to improve information accessibility.
Achievements
- Streamlined scheduling processes, reducing meeting conflicts by 30 percent.
- Saved £20,000 annually by negotiating vendor contracts for office supplies.
- Praised by the CEO for maintaining exceptional organisation during a rapid growth phase.
Education section
The education section should highlight your academic background and any professional training relevant to administrative and managerial support.
List your qualifications in reverse chronological order, starting with the most recent. Include any certifications in tools or systems frequently used in executive assistance, such as CRM platforms or event planning software.
Focus on the highlights – no need to mention that one group project where you did all the work (but it’s definitely relatable).
Best qualifications for Executive Assistants
- Level 3 Diploma in Business Administration – Training in office management and administrative support.
- Certified Administrative Professional (CAP) – Validation of advanced skills in organisational support.
- Microsoft Office Specialist Certification – Proficiency in Word, Excel, PowerPoint, and Outlook.
- Project Management Professional (PMP) – Expertise in managing projects and supporting executive goals.
- Chartered Institute of Management (CIM) Certification – Training in professional management techniques.