Executive Assistant CV examples

An Executive Assistant’s CV needs to showcase more than just administrative skills. You’re applying for a role that demands discretion, resourcefulness, and the ability to anticipate needs before they arise.

This guide will help you write a CV that emphasises your experience, demonstrates your expertise, and convinces recruiters you’re the indispensable support they’ve been searching for.

Your CV should be as organised as the colour-coded spreadsheets you secretly love. No one’s impressed by a messy inbox – or a messy CV. Recruiters should be able to quickly spot your skills, experience, and qualifications without having to search through clutter.

Here’s how to structure your Executive Assistant CV:

• Name and contact details – Place these personal details at the top so hiring managers can easily get in touch. Including a photo is entirely your choice.
• Profile – Draw in the recruiter with a summary of your experience supporting executives, and your key achievements.
• Core skills – Outline your primary competencies, including event planning and management, to give recruiters a snapshot of your strengths.
• Work experience – Walk through your professional experience, beginning with your latest position and moving backwards, focusing on responsibilities and accomplishments.
• Education – Mention your degrees, certifications, and any training that supports your career path.
• Additional info – To further enhance your CV, you could mention hobbies and interests that reflect organisational skills or attention to detail.

Your CV format should be as professional as the meticulously planned company retreat you’ll eventually organise. Even the most accomplished candidates can be overlooked if CV formatting mistakes make recruiters question their organisational skills.

Here’s how to format your Executive Assistant CV:

• Bullet points – These help recruiters skim through your CV quickly and easily.
• Divide sections – Break your CV into distinct sections with clear headings for easy navigation: recruiters will appreciate it.
• Use a clean font – Opt for a readable and professional font to match your polished CV layout.
• Keep it the right length – No more than 2 pages: too long would start to bore the recruiter, and this is plenty of space to list the important details

Your profile is the first thing recruiters see, so it needs to grab their attention. This is your chance to showcase your organisational skills and ability to support executives effectively and in a professional manner.

Here are some tips on what to include in your Executive Assistant CV profile:

• Where you’ve worked – Be sure to name the industries or companies you’ve supported, especially high-pressure environments.
• Your top qualifications – Highlight relevant degrees or certifications in business administration or project management.
• Key skills – Clearly state your important abilities like travel coordination, communication, and multitasking.
• Executives you’ve supported – Reference your experience assisting CEOs, directors, or other senior professionals.
• Event planning – Showcase your ability to organise corporate events or conferences.

Your core skills section is like a dashboard of your expertise – recruiters can quickly scan and see why you’re the ideal candidate.

For Executive Assistants, focus on skills that demonstrate your ability to manage workloads, handle sensitive information, and support key decision-makers. Tailor this section to the job description to ensure relevance.

Your work experience section is where you show you can handle everything from booking flights to putting out (hopefully metaphorical) fires. Highlight your achievements in improving efficiency, managing complex schedules, and handling key responsibilities.

Order your job history with the newest towards the top, providing more information for more recent roles.

• Outline – Provide an overview of the company, your role, and the executives or teams you supported.
• Responsibilities – Highlight tasks like managing schedules, organising events, or handling correspondence. Use action verbs like “coordinated,” “streamlined,” or “facilitated.”
• Achievements – Showcase measurable results, such as improving response times, organising high-profile events, or saving costs. Always include figures where possible to strengthen your impact.

The education section should highlight your academic background and any professional training relevant to administrative and managerial support.

List your qualifications in reverse chronological order, starting with the most recent. Include any certifications in tools or systems frequently used in executive assistance, such as CRM platforms or event planning software.

Focus on the highlights – no need to mention that one group project where you did all the work (but it’s definitely relatable).