How to layout a resume

Your resume layout is a hugely important factor in landing job interviews.

A professional and well-structured layout will create a winning first impression, and allow you to highlight your in-demand skills to potential employers with ease.

The following techniques will show you how to layout your resume, and start landing the interviews you need – regardless of your industry or level of experience.


Firstly, here’s an overview of how to layout a resume;

  • Name and contact details at the very top
  • Head the resume with an introductory summary
  • List your work experience in reverse chronological order
  • Finish with your education and qualifications
  • Hobbies and interests are optional



The example resume below shows you how this works in practice.

Resume layout example 1

Resume layout example 2


Now let’s dive into the details of how to layout your resume…



Keep it simple

As an ex-recruiter who used to read hundreds of resumes every week, the best piece of advice I can give on layout, is to keep it simple.

Don’t be tempted to use flashy templates with logos, background designs, photos and skills graphs – they simply detract from the content and make your resume a confusing read. A classic case of style over content.


CV layout


Keep a very simple black and white color scheme throughout (maybe a splash of color in headings at most) and keep any images out of your resume.

A text based resume with a clean and simple font will create a pleasant reading experience for employers, and ensure that your resume doesn’t confuse any resume scanning software



Break text up

Huge chunks of text are a readers’ worst nightmare

Would you want to read something like this?

Big paragraph


Recruiters and hiring managers are busy people – so making them hunt through massive paragraphs will not help your job applications at all.

Use short sharp sentences and plenty of bullet points to break your text up, and allow readers to quickly navigate your resume and pick out the info they are looking for.


Number of bullet points per job on resume


Use one text column only



Keep your resume layout written across one column for simplicity, and to control what order recruiters view the information on your resume.

If your resume has 2 columns or more, then recruiters’ eyes will dart around the page and they will decide which part they read first.

Writing your resume in a single column will mean they are forced to read from top to bottom – allowing you to decide which parts are seen first.


resume builder


Start with a persuasive intro

Recruiters do not spend long reading your resume when they review it for the first time.

Holding recruiters’ attention within the first few seconds of them opening your resume is vital for your job search success.

If you fail to do it – they may skip straight on to the next resume in their inbox without reading yours in full.

To avoid this happening, head your resume up with a powerful introductory summary of 4-8 lines that highlights all of your in-demand skills, and enthuses recruiters to read on.

Quick tip: If you struggle with spelling and grammar, try our partner’s resume builder



Order your roles correctly

Your work experience should be listed in reverse chronological order (that’s starting with the most recent job at the top, and working down to the oldest)



Depending on your level of experience, the amount of detail you dedicate to your experience will differ.

Experienced candidates should focus most of the space on their resume to their career summary

Junior candidates (school leavers, graduates) should focus less on their work experience, and more on their education, projects, placements etc.



Tailor your education to your experience level

The amount of page space you dedicate to your education will again be determined by your experience level.

If you are an experienced candidate, then a small section at the bottom of your page will be enough for your education.

However, if you are a junior candidate, then you will need to provide plenty of detail on your education, to compensate for your lack of work experience.


Resume education section


Use clear bold headings

Make your resume easy for recruiters to navigate by clearly dividing all of your sections, and heading them up with bold titles.


resume headings


This makes for a much more pleasant reading experience and gives the document a professional outlook.

Easy readability is key to making a good resume.



Keep page transitions tidy

Your resume is your marketing material for your services, so you want to keep it looking sharp as possible if you want to appear as a credible candidate

Messy page transitions like this one below may not be the end of the world, but they look a little untidy, so try to avoid them

Page transitions on resume

If this happens when writing your resume, simply move the section onto the next page, or play around with the margins to keep your resume layout neat, and avoid looking sloppy. Our online resume builder automatically stops untidy page transitions, keeping your resume looking immaculate.



2 pages in length is perfect

Resume length


To convey your message without boring employers, try to keep your resume to around 2 pages in length.

If it comes in a little over, it won’t be the end of the world – bur certainly don’t stray on to the 4th page.

Lengthy resumes never get read in full, so keep it short and sharp.



Reduce page margins

In order to make the best use of the space on your page, and keep it under the 2 page mark, you should keep your page margins relatively small

As you can see from the picture below, a big page margin at the top of your resume pushes all of the content down the page – and stops the recruiter from seeing important information when they open the resume.


Big page margin


If you decrease this page margin, you will fit more text into the resume, which allow recruiters to see more of your skills as soon as they open the resume.


Reduce margins

Quick tip: You can save space and add some design flair to your resume by adding some icons to symbolize the contact details in your header (These are automatically added in our partner’s resume builder)


Minimize contact details

Another common way that candidates waste space on their resume, is by including too many contact details, and formatting them poorly.

The example resume below is how not to do it.




The only contact details you need to include are:

  • Email address
  • Mobile phone number
  • Rough location (i.e Cleveland, Ohio)
  • Possibly your LinkedIn profile (if you have a good one)


Resume contact details


You never need to include:

  • Your date of birth
  • Sex
  • Full address
  • Marital status


Include a minimal amount of contact details and keep them tucked up into a small space at the top of your resume.

Never hide them at the bottom. You want to make it as easy as possible for recruiters to contact you.


resume builder


Keep the font consistent

Keep your resume looking slick and professional by using one font consistently throughout the resume

Mixing your fonts about will make the resume look messy, which will in turn make you appear as messy candidate – not a great look.



Keep interests brief (if you add them)

Hobbies on resume

Hobbies and interests are an optional section for your resume and don’t often make a huge impact on hiring decisions.

There are a couple of exceptions to that rule however…

If you have interests that are highly relevant to your line of work, such as a writer who runs a personal blog; then it’s worth mentioning them in your resume.

If you are a school leaver or graduate with no experience, then it’s worth mentioning impressive achievements such as fund-raising events, travelling the world, or captaining a sports team.

However, if like me, your interests mainly consist of relatively boring things like socialising with friends or going to the cinema – then there’s no point in adding them to your resume.

If you decide to enter your interests, do so in a small section at the very bottom of your resume.



Resume layout matters

If you want to land the best job offers on the market, then your resume layout needs to be perfected.

A strong layout will allow recruiters to quickly evaluate the benefits you can bring to a role, and will ultimately lead to more job interviews than a poor layout

Good luck with the job search.