As an office coordinator, you keep the office running smoothly on a day-to-day basis, and once you’re in, you’re indispensable. The tricky part is getting your foot through the door.
The good news is, we can help you.
In this comprehensive guide, we’ll take you through how to create a strong application that will get you hired. Check out our top tips and office coordinator resume example below.
Office Coordinator Resume Example
This Office Coordinator resume example shows you the most effective layout for a resume in today’s job market, along with the type of content you need to include.
Stick closely to these guidelines as you write your own resume, to boost your chances of getting lots of responses, interviews and job offers.
Now lets dive into the details of how you write your own eye-catching resume…
Office Coordinator resume layout and format
Formatting and structuring your resume correctly is key to landing job interviews.
Your resume needs to look attractive, but more importantly it needs to be easy for recruiters and hiring managers to read and digest the information.
These tips will help you to do that:
Formatting your resume for success
- Length: Recruiters often see hundreds of resumes per day – so keep yours under 2 pages in length, if you want to ensure it gets read in full.
- Font & readability: A readable resume is crucial if you want recruiters to see your important skills. Ensure yours is easy to read by using a simple, clear font and breaking up the text with bullet points and short paragraphs.
- Layout & Structure: Hiring managers should be able to skim through your resume easily and pinpoint the information they want quickly. To help them do this, organize the page into clear sections with bold headings and dividing borders. The design should be clutter-free and professional-looking, with a calm color scheme.
- Photos: While adding a photo to your resume is not mandatory in the USA, it can be beneficial if you are applying to organizations in creative industries.
Quick tip: Achieving a professional look for your resume can be difficult and time-consuming. If you want to create an attractive resume quickly, try our partner’s Resume Builder and use one of their eye-catching resume templates.
Include the following sections when you write your resume.
- Name and contact details – Make it easy for employers to contact you, by putting these at the top.
- Resume summary – An intro paragraph sitting at the top of your resume, summarizing the reasons why you should be hired.
- Skills section – A short snappy list of your most important skills, that can be quickly digested
- Work experience – Reverse chronological list of your previous jobs – voluntary work and college placements can be included if you have no paid experience.
- Education – List your qualifications and professional training.
- Additional info – An optional section for things like hobbies and interests.
Here’s what to include in each part of your resume.
Make it easy for hiring managers to contact you by adding your contact details to the top of your resume.
Keep this section small to save space and include the following.
- Name and profession title
- Telephone number – Ideally your cell phone so you can answer quickly.
- Location – Add your general location such as LA or New York
- Email address – Use a professional looking one with no nicknames.
You can add a link to your LinkedIn profile if you have one – you do not need to include personal details like date of birth or marital status.
Office Coordinator Resume Summary
Now it’s time to get into the real content of your resume, starting with the summary.
Your resume summary is a short paragraph at the top of the document, and its jobs is to catch the eye of hiring managers by summarizing all your skills and knowledge that are most important to the roles you are applying for.
How to create a resume summary that will get you noticed:
- Keep it short: Your summary is intended to be a high-level introduction to hook readers’ attention, so keep it brief (4-7 lines) – save the details for later in your resume.
- Tailor to target jobs: Recruiters will be scanning for the skills and knowledge they mentioned in the job description, so add as many as you can to your summary.
- Avoid using cliches: You may be a “team player who always give 110%” but generic phrases don’t tell employers much about you in reality – stick to factual information.
Example resume summary for Office Coordinator
What to include in your Office Coordinator resume summary?
- Summary of experience: Provide an overview of the type of work you have done in the past and the impact you have made at previous employers.
- Relevant skills: Instantly showcase your suitability for Office Coordinator jobs by including your skills that are highly relevant to them.
- Qualifications: Showcase your level of education with a quick mention of any qualifications that are essential for the Office Coordinator roles you are applying to.
Quick tip: Choose from hundreds of pre-written summaries across all industries, and add one to your resume with one-click in our partner’s Resume Builder. All written by recruitment experts and easily tailored to suit your unique skillset and style.
Core skills section
In addition to your resume summary, your core skills section provides an easily digestible snapshot of your skills – perfect for grabbing the attention of busy hiring managers.
As Office Coordinator jobs might receive a huge pile of applications, this is a great way to stand out and show off your suitability for the role.
It should be made up of 2-3 columns of bullet points and be made up of skills that are highly relevant to the jobs you are targeting.
Best skills for your Office Coordinator resume
Administrative Support – Providing administrative support to the office and executive staff, including answering phones, scheduling appointments, and organizing documents.
Inventory Management – Maintaining office supplies and inventory.
Document Management – Managing office files and records.
Stakeholder Communication – Communicating effectively with internal and external stakeholders.
Software Proficiency – Proficiency in using office software programs such as Microsoft Office, Google Suite, and other software relevant to the office operations.
Event Planning – Planning and coordinating events, including scheduling and organizing meetings, conferences, and other office events.
Budget Management – Managing and maintaining the office budget, including monitoring expenses and making budget recommendations.
Customer Service – Providing high-quality customer service to visitors, clients, and vendors who visit or contact the office.
Problem Resolution – Identifying and solving problems related to office operations, including addressing unexpected issues and troubleshooting office equipment.
Quick tip: Our partner’s Resume Builder contains thousands of in-demand skills for every profession that can be added to your resume in seconds – saving you time and greatly improving your chances of landing job interviews and getting hired.
Once you’ve got recruiters interested with your impactful summary, your work experience is where the real detail will lie.
Lay out your previous jobs from current to oldest, detailing what you contributed and achieved in each one.
If you’re highly experienced you can cut this section down to your most recent few years of work, but if you are junior you can bulk this up with voluntary work and college placements.
Structuring your jobs
Resume job descriptions contain lots of information, so its crucial to structure them well.
Use the structure below to ensure hiring managers can consume the information easily.
Each role description should begin with a qucik summary of the job and company, along with how the job fits into the strucuture of the organization.
Next, write up a punchy list of your daily duties and responsibilities, using short bullet points.
Describe how you apply your skills and contribute to the running of the employer’s business – highlighting skills which are applicable to your target jobs.
Finish each role by highlighting some impressive achievements you made whilst in the role.
Anything that benefited the employer can be included from making financial savings, to winning new customers.
Quantify your achievements with facts and figures if you can, e.g. “reduced call wait time by 10%”
Example job for Office Coordinator resume
Coordinate and complete daily administration to support the admissions team at Baltimore College, working as part of a team of ten coordinators to support the processing of up to 8,000 college applications each year.
- Perform a variety of clerical tasks including inputting data on computer, filing, copying, and faxing
- Welcome, direct and provide general information to prospective students
- Monitor the office inventory and order office supplies and materials
- Establish eligibility of prospective students and manage waiting lists
Quick tip: Create impressive job descriptions easily in our partner’s Resume Builder by adding pre-written job phrases for every industry and career stage.
Towards the bottom of your resume, add your education section.
Here you should list your professional qualifications and academic record, such as high school diplomas or college degrees.
If you have lots of work experience, you can keep this section brief (because recruiters will be more interested in your career. If you have little/no experience then you should bulk this section up with plenty of detail.
At the end of your resume, you can add any extra information that might be relevant to the jobs you are applying for.
This could be hobbies, interests, publications, clubs or memberships.
This section is optional and doesn’t need to be added if you have nothing more relevant to add.
Writing your own Office Coordinator resume
Following the steps in this guide will help you to create a winning Office Coordinator resume and bag lots of interviews.
If you want some more help through the process, try our partner’s Resume Builder for expert guidance and tons of pre-written resume content.
Good luck with your job search!