Admin Assistant cover letter examples

Andrew Fennell Andrew Fennell

Are you hoping to secure your next role as an admin assistant?

If so, you should start demonstrating your written communication skills and keen attention to detail right away with a persuasive and engaging cover letter.

If you’re not how to get started, check out our writing tips and admin assistant cover letter examples in the guide below.

 

 

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Admin Assistant cover letter example 1

Admin Assistant cover letter 1

 

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Admin Assistant cover letter example 2

Admin Assistant cover letter 2

 

Admin Assistant cover letter example 3

Admin Assistant cover letter 3

 

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These 3 Admin Assistant cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters.

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

 

How to write a Admin Assistant cover letter

Here’s how to write your own winning Admin Assistant cover letter

 

How to write a cover letter

 

Write your cover letter in the body of an email/message

When you send a cover letter with a job application, you should always write your message into the body of your email – or the body of the messaging system if you are sending via a job website.

Why do this?

Simply because you want to get your message seen as soon as the recruiter opens your application.

If you attach the cover letter as a separate item, this means the recipient will have to open it before they can read it – slowing down the process and potentially causing frustration along the way.

So, write your cover note in the body of your email/message to ensure you make an instant connection with the reader.

 

Write cover letter in body of email

 

Start with a friendly greeting

Cover letter address

 

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

  • Hi
  • Hi [insert recruiter name]
  • Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam” unless applying to very formal companies – they can come across as cold and robotic.

 

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

  • Check out the company website and look at their About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
  • Head to LinkedIn, search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

 

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

  • I am interested in applying for the role of Admin Assistant with your company.
  • I would like to apply for the role of Sales assistant (Ref: 40f57393)
  • I would like to express my interest in the customer service vacancy within your retail department
  • I saw your advert for an IT project manager on Reed and would like to apply for the role.

 

 

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

 

Cover letter tips

 

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

 

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Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

  • A friendly sign off – e.g. “Warm regards”
  • Your full name
  • Phone number (one you can answer quickly)
  • Email address

Optional

  • Profession title
  • Professional social network – e.g. LinkedIn

 

Here is an example signature;

 

Warm regards,

Gerald Baker
Senior Accountant
07887500404
Gbaker213@hotmail.com
LinkedIn

 

Quick tip: To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

 

Email signatures

 

What to include in your Admin Assistant cover letter

Your Admin Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

  • Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
  • Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
  • The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
  • Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
  • Your availability – Let recruiters know when you can start a new job. Are you immediately available, or do you have a month notice period?

 

Admin Assistant cover letter templates

Copy and paste these Admin Assistant cover letter templates to get a head start on your own.

 

Template 1

Good day Mary

I am excited to apply for the position of Admin Assistant at Teqniq Ltd. As a highly organised and detail-oriented professional, I am confident that my exceptional administrative skills and strong work ethic make me a perfect fit for your prominent company.

Over the past five years as an Admin Assistant for Panamoure, I have consistently demonstrated my ability to streamline office operations and provide comprehensive support to executives and cross functional team members. Through effective coordination, I consistently ensure that deadlines are met, and daily activities run efficiently.

Some notable accomplishments in my current role include, implementing an innovative filing system that lessened document retrieval time by 25%, attaining a 98% meeting punctuality rate through successfully scheduling/managing 50 monthly meetings, and cutting annual travel expenditure by 15% due to refining booking processes.

Thank you very much for considering my application and I hope to hear from you.

Kind regards

Joyce Stanford ¦ 07777777777 ¦ joycestanford@gmail.co.uk

 

Template 2

Hi Nick

Hope you’re well. I am writing to express my keen interest in the Senior Admin Assistant position advertised on LinkedIn. As an accomplished professional with a successful track record of handling complex tasks, leading teams, and providing invaluable support to senior executives, I am excited about the opportunity to contribute my skills and expertise to Adecco.

With over 10 years of experience as an Admin Assistant within the HR industry, I have developed a deep understanding of the importance of efficient office management and the ability to proactively anticipate the needs of executives and numerous departments. I am eager to contribute my leadership acumen, expertise, and dedication to delivering exceptional results to support your company’s continued success.

Some key achievements in my current role include, supporting the implementation of new workflow processes that increased team productivity by 20%, introducing a document management system that enhanced data accessibility by 35%, and saving £8K+ annually through identifying cost-effective opportunities when negotiating office supply contracts with suitable vendors.

I trust my application will be received positively and look forward to hearing from to schedule an interview.

Kind regards

Kelly Morris ¦ 07777777777 ¦ kellymorris@gmail.co.uk

 

Template 3

Good morning, Bruce

Please accept my application for the Junior Admin Assistant position at Cedar. As a motivated individual, I am excited about the opportunity to contribute my enthusiasm towards your organisation’s success.

During my A-Levels, I excelled in both Business Studies and English, where I obtained distinctions (80% to 90%) in each. I am eager to apply my gained knowledge in a professional setting, while providing valuable support to cross-functional teams.

Key attributes that make me a suitable candidate for the role include, managing calendars, scheduling appointments, and handling inquiries to ensure smooth office operations. I am also skilled in creating documents, spreadsheets, and presentations to produce quality deliverables, as well as leveraging strong written and verbal communication competencies to foster effective interactions with colleagues, clients, and vendors.

Thank you for your thoughtful consideration and I hope to hear from you soon concerning the advertised role.

Kind regards

Lisa Neville ¦ 07777777777 ¦ lisaneville@gmail.co.uk

 

Writing an impressive cover letter is a crucial step in landing a Admin Assistant job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!