When looking to stand out in the job market and attract the best employers, it helps to have a quality resume.
So, I’ve put together this step-by-step resume writing guide with 9 downloadable resume template PDF options
It also includes plenty of resume examples for inspiration and guidance.
If you follow the advice here, you should easily be able to create an interview-winning resume and start getting the job offers you want.
Resume template PDF
To kick off the guide, take a look at this example of a resume PDF (Created using our resume builder and saved as a PDF)
Resume template PDF 2
Resume template PDF 3
How to format and structure your resume
Here’s what the format and structure need to do:
- Make the resume look flawlessly professional
- Make it easy for recruiters and hiring managers to read and digest the information quickly
Here’s an infographic that gives you a quick overview of how to achieve this.
Stick to the following guidelines when formatting the resume:
- Use a basic clear font – anything too elaborate will be difficult to read.
- Break the document up into clearly divisible sections using bold headings and borders.
- Break text up into bullet points and short sentences to facilitate easy reading. Avoid big chunks of text, they are a reader’s worst nightmare
- Keep the color scheme basic, and don’t clutter the page with any images
- Keep the resume at around 2 pages long – that gives you enough space to sell yourself without becoming a tedious read.
Here is an overview of the sections your resume needs, in the order they should appear.
- Name and contact details
- Resume summary – An introductory paragraph
- Work experience – Your previous roles in reverse chronological order
- Education and qualifications
- Hobbies and interests – optional
Note: You do not need to add references to your resume – employers should only ask for them once they’ve made you a conditional offer.
Now. Let’s take a look at each of these sections and how to write them.
Name and contact details
Head the resume with your name and contact details tucked up into the top right corner of the document.
It’s important that your contact details aren’t missed, but you don’t want to take up too much room with them – so keep them brief.
You only need to include your name, telephone number, email address, and general location.
Don’t add your full address, date of birth, or anything else that is surplus to requirement at this stage of the application – they will waste valuable space.
Writing your resume summary
To ensure that your resume holds the attention of busy recruiters as they plough through all of the resumes in their inbox, you need a punchy summary to hook them.
Your resume summary is a short simple paragraph that sits at the top of your resume, and summarizes your abilities as a candidate.
For best results, it should be tailored to match the requirements of your target jobs as much as possible.
The information you include in your resume will obviously differ depending on your profession and experience level, but generally speaking you should be giving a round-up of the following:
Your industry experience – What types of companies have you worked for and how much industry experience do you have?
Your professional skills – Are you sales person with talents in lead generation and relationship building? Or are you a data analyst with skills in reporting and number crunching?
Your qualifications – Are you degree educated? Do you have any specialist vocational qualifications?
Problems you solve – What is the ultimate benefit of your work? Do you help companies save money? Do you provide support to colleagues and customers?
Keep the summary brief to give readers a quick understanding of what you do – save the detail for your work experience.
Avoid using too many cliché terms in your summary (such as hardworking team player) They are generic and don’t give recruiters a proper understanding of your skills.
Quick tip: If you worry that your spelling and grammar might not be correct, try using our partner’s resume builder to eliminate the risk of making mistakes.
Adding your work experience
If you are an experienced candidate, the bulk of your resume should consist of your work experience.
Your roles should be listed from current to oldest, with lots of detail in recent roles, and less details in dated roles. This is because employers will consider your recent work to be much more important in determining your suitability, and so will want more information about your current/most-recent job.
Roles form 5, 10 years ago or longer can be reduced down to 1 line summaries, or even removed if they aren’t relevant.
Structuring your roles
Your recent roles need to be well structured so that recruiters and hiring managers can skim read them and digest the information they need.
Use a structure like the example below to achieve this.
Start with an outline to build some quick context for readers, showing them who the employer is, and what the overall goal of your role is.
Then bullet point your responsibilities to demonstrate your input into the role, whilst displaying as many important skills and abilities as you can.
Round the role off with some notable key achievements to show employers what impact you have made in the role.
Bonus tip: Quantify your achievements with facts and figure to prove how valuable your input has been.
Listing your education
Your education should be listed towards the end of your resume, simply listing your most relevant qualifications.
If you are an experienced candidate, you can keep this section short because recruiters will be giving your work experience more attention.
If you are a school leaver or graduate with little/no experience, you will need to include more detail on your education to compensate for the lack of workplace skills. On top of your exam grades, it can be helpful to include modules, projects and positions of responsibility taken up within school.
Should you add hobbies and interests?
Hobbies and interests are an optional section which can help you to demonstrate skills gained outside of your work and education.
If you’re a junior candidate, or somebody with work-related interests, they can provide a great boost to the resume.
Resume template PDF
Hopefully this guide and example resume have given you a good idea on how to write your own resume.
Above all, remember to create a pleasant reading experience which quickly explains why you are suitable for the roles you are applying to. If you can do this effectively, you will get plenty of responses from your applications, and should be able to land the interviews you need.
Good luck with the job search!