Event coordinator CV example

Great events look effortless – but every flawless schedule and last-minute tech fix took someone juggling ten things at once behind the scenes. That someone? Probably you. But while your clipboard and to-do list might speak for themselves on the day, your CV needs to do all the talking beforehand.

This guide will show you how to write a CV that reflects your ability to manage people and pressure and the behind-the-scenes skill that brings unforgettable events to life.

Your CV is your first event – and the recruiter is the guest. If they get lost, distracted, or underwhelmed within the first ten seconds, you’ve missed the chance to make an impression. That’s why a well-thought-out structure matters just as much here as it does in a venue floor plan or production timeline.

Here’s the layout to follow:

• Name and contact details – Start with your name and personal info – make it simple for recruiters to reach you. Including a photo is a personal choice.
• Profile – Use this section to summarise your experience, strengths, and what makes you a standout candidate.
• Core skills – Outline your primary competencies to give recruiters a snapshot of your strengths.
• Work experience – Walk through your professional experience, beginning with your latest position and moving backwards.
• Education – Outline your education and certifications, focusing on those most relevant to the role.
• Additional info – This section is optional, but it’s a good place for hobbies and interests that complement your CV.
  

Structure and presentation matter. Format your content using clear section headings, and use bullet points throughout to break things up and highlight the most important parts. Keep the formatting clean and professional – choose a legible CV font, avoid design clutter, and make good use of white space. And remember: two pages is the maximum length, so prioritise content that shows real coordination and delivery skill.

Your CV profile is the first thing recruiters will read – so make it count. This short summary should clearly express your experience in planning and delivering events, and more importantly, the value you bring to the employers or clients you support. Whether you specialise in private functions, corporate events, or conferences, this is your opportunity to position yourself as the person who can make it all happen.

Here are some tips on what you should include:

• Where you worked – Briefly mention the industries or environments you’ve worked in, such as agencies, venues, hospitality groups, or in-house corporate teams.
• Your top qualifications – Refer to relevant qualifications like event management diplomas, marketing degrees, or industry certifications.
• Essential skills – Summarise your planning and delivery capabilities – such as budgeting, vendor negotiation, or scheduling – and how they’ve helped events succeed.
• Event types or audiences – Mention the kinds of events you’ve worked on and who they were for, whether internal staff, VIP clients, or the general public.
• Value delivered – Explain the benefit you brought – for example, by ensuring smooth logistics, saving costs, or elevating attendee satisfaction.
  

The core CV skills section is your chance to give recruiters a quick summary of the strengths you bring to an event planning role. But don’t rely on vague terms like “hard-working” or “motivated.” Instead, focus on relevant, practical abilities – the kinds of skills a job spec would actually list.

Tailor this section to each application. If the employer is looking for experience in managing large-scale events, liaising with vendors, or using specific project management tools, this is where to reflect that. The tighter the fit, the faster your CV will make an impression.

Event coordination is all about action – so your work experience section should show where you’ve taken the lead, solved problems, and delivered results under pressure. This is the part of your CV where you highlight not just what you did, but how well you did it.

List your roles in reverse chronological order, starting with your most recent position. For each job, open with a short paragraph explaining your role and the type of organisation you worked for. Then, use bullet points to outline key responsibilities and achievements – from sourcing suppliers and managing budgets to handling event-day logistics.

• Outline – Describe the nature of the organisation and your role within it. Mention the types of events you coordinated, who you worked with, and the overall purpose of the role.
• Responsibilities – Use action verbs like “coordinated” and “negotiated.” For example: “coordinated event logistics across multiple departments” or “negotiated venue contracts to cut hire costs by 20%.”
• Achievements – Provide outcomes. Mention attendee numbers, feedback ratings, cost savings, or any logistical challenges you overcame to deliver a successful event.

Education isn’t the focus of most Event Coordinator roles, but it’s still important to present your qualifications clearly. Start with the most recent or relevant qualification – such as a degree or diploma in events, marketing, or hospitality – and include the institution and dates.

You can also include professional certifications, first aid training, or project management courses here. If your education included practical modules (like managing real events), briefly describe those to help recruiters see your hands-on experience.