How to write a thank you email after an interview | US

Step-by-step guide + 9 examples and template
 

If you’ve just attended an interview, you probably want to send the interviewer a thank you email.

And that’s a great idea – it’s the perfect way to strengthen your rapport with them and boost your chances of getting the job offer.

To help you achieve this, I’ve created a complete guide to writing a thank you email after an interview, and added 7 examples and a template.

 

 

thank you email after interview

 

 

How to write a thank you email after an interview

If you want to write a thank you email which captures your interviewer’s attention and nudges them towards making the decision of hiring you, then there’s a number of simple steps you have to follow.

 

Write an eye-catching subject line

The first step in your email-writing process is to craft an email subject line that will stand out amongst all the other emails in the hiring manager’s inbox.

 

Email Subject line

 

Recruiters and hiring managers usually receive scores of job application email daily, so you need to write something that will get their attention and encourage them to open the email.

Go with something short and sincere like these examples.

  • “Thanks so much for your time today”
  • “Great meeting with earlier”
  • “I enjoyed meeting with you earlier”
  • “Following up from interview + thank you”
  • “Thanks for taking the time to interview me yesterday”

Avoid using boring and impersonal subject lines like “Interview follow up note” or “Post interview email” – they can seem a little robotic.

 

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Address the interviewer by name

Now that you’ve met the interviewer, you should have started to build a basic level of rapport with them, so keep that alive by addressing the recruiter by name.

 

Address by name

 

Avoid using old-fashioned phrase like “Dear sir” unless the employer specifically requests you to address their staff in that way (this can sometimes be applicable in traditional organizations like the military or academic settings.

In most cases, it’s best to keep a balance of friendly and professional in your greeting.

 

Thank them for their time

Thank for time

 

Time is our most valuable asset, and the interviewer has probably invested an hour or so into your interview, so it’s important to thank them for that.

This will not only make the recipient feel appreciated, but it will show them that you treat people with respect in the workplace, and you could potentially be a good team fit who will get on will with others in the company.

 

 

Express your interest in the job

Express interest in job

 

It’s important to reiterate that you are still highly interested in the job.

Employers want to hire people who are passionate about working with them, so you need to ensure that the hiring manager knows you are still keen to work with them.

Enthusiasm goes a long way in the workplace, so if they have interviewed other candidates with similar skill sets to yours – your eagerness to get started could be just enough to tip the hiring decision your way.

Use a phrase like one of these:

  • “I’m still very keen to start this role”
  • “Speaking with you today has further increased my interest in this position”
  • “The role sounds even more exciting now that we have discussed it in full”

 

You could even use this part of the email to remind the interviewer of your suitability for the job by dropping in some mentions of how your experience will help you perform in the role.

For example:

“The role sounds great, and I really think that my knowledge of Excel and data management could really add some value to the team”

“I am very keen on the position and would love to put my marketing knowledge to good use in the upcoming campaigns we spoke about”

 

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Answer any unanswered questions from the interview

If you were unable to answer any questions in the interview, then your follow up email is a great way to turn that negative around and provide a strong answer.

Even if you answered all of the questions well, there could still be some points you wish you had expanded on – or maybe something clever that only popped into your head on the train home.

Essentially if there’s anything you forgot to say in the interview that could help swing the job offer your way – add it to your email.

 

Offer to answer any further questions

Offer to answer further questions

 

At this stage in the recruitment process, you’re on the brink of being offered a job and welcomed into a new team – so it’s important to appear as honest and open as possible.

So, make it clear to the interviewer that you are happy to answer any more questions they may have.

This will give them the opportunity to clear any final reservations they may have about hiring you, and show them that you are highly cooperative and flexible (great traits for any employee).

A simple sentence like one of the below will do the trick here.

  • “Feel free to ask any more questions you may have”
  • “I’m happy to answer any further questions you have, and will respond ASAP”

 

 

Keep it brief

It’s important to remember that hiring manager and recruiters are always working to tight deadlines and pressed for time.

So, it’s best not to write a lengthy essay if you want them to read your thank you email in full.

Using the structure in this guide, you should easily be able to keep your email down to just a short paragraph that can be read in a couple of minutes.

 

Sign off in a friendly and professional way

Now that you’ve reached the end of your interview thank you email, all that’s left to do is sign off professionally.

This is important because you need to show the interviewer that you can always retain a polished professional look when communicating via email.

Sign off with a simple;

Regards
[Your name]

 

And add a professional signature which includes a professional title and your best contact number.

Check out these examples for inspiration.

Email signatures

 

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Thank you email after interview examples

Here are some good examples of thank you emails from a range of different situations, industries and experience levels.

 

Thank you email to recruiter or organizer

Hi Jamie,

Thank you again for facilitating my interview today with Bupa. I really appreciate your support with this opportunity.

The Care Manager role at Bupa sounds really appealing. I am confident that my previous experience managing a large team, along with my current understanding of adult mental health, qualifies me as a suitable candidate for this position.

I would be more than happy to have any further discussions with the employer moving forward regarding my suitability for this position.

Kind regards,
Jenny

Jenny Ryan
Care Manager
07123456789

 

Direct thank you email to interviewer

Hi Kacey,

I just wanted to thank you once again for taking the time to interview me today. It was great to have the opportunity to discuss the Telesales Assistant vacancy in more depth.

With my previous experience in telesales, I am confident that I would be a great fit for this position. As mentioned, my career goal has always been to transition into the finance sector.

Please feel free to reach out if you have any additional questions.

Thank you for your time and consideration.

Kind regards,
Abdul

Abdul Khan
Customer Service Assistant
07123456789

 

 

Thank you after video interview

Hi Nicki,

I wanted to quickly follow up thank you again for taking the time to interview me today on Teams. It was a pleasure to virtually meet you!

It was great to learn more about the Copy Writer vacancy within the marketing team. This sounds like a really exciting opportunity.

With my prior experience working on web listings, and my proficiency in using WordPress, I am confident that I would thrive in this role and be a great addition the marketing team.

If you have any further questions, I would be more than happy to hop on another call to discuss.

Kind regards,
Kaitlyn

Kaitlyn Mannings
Copy Writer
07123456789

 

Admin

Hi Kevin,

Thank you so much for inviting me for an interview today for the Admin vacancy within your team. It was great to discuss the opportunity in more detail and learn more about Martin & Co.

Following our discussion, I believe I would be a great fit for the company. My previous experience working in a lettings office would transfer easily into this position, and I am also familiar with the booking system you currently have in place.

I would be more than happy to answer any further questions you may have. Thank you again for considering me for this position.

Kind Regards,
Jamal

Jamal Samuels
Admin Assistant
07123456789

 

Finance

Hi Karen

Thanks very much for your time today – I really enjoyed meeting with you.

The finance assistant role in your research department sounds even more attractive after our discussion, and I would love the chance to bring some of my Sage Payroll experience into the team to support the new payments process.

Please feel free to ask any more questions you may have – I am contactable by mobile or email throughout most of the day.

Kind regards

Gareth

Gareth Price
Finance Assistant
07484848484

 

IT

Hi Amal,

Thank you again for taking the time to meet with me today to discuss the Business Analyst vacancy available at HSBC. It was brilliant to hear more about some of the upcoming projects within the team.

The opportunity sounds like something I would be really interested in and keen to be a part of. My recent experience delivering a similar project at Barclays would transfer well to this project, and I am confident I could bring some great ideas to the table given the opportunity.

As mentioned, I am more than happy to have any further discussions related to this position.

Kind regards,
Gareth

Gareth Smith
Business Analyst
07123456789

 

Entry level

Hi Gemma,

Thank you again for taking the time to interview me today for the Retail Assistant vacancy within your team.

I really enjoyed the opportunity to explore the store and meet the team. It seems like a great environment to work in.

Following the interview, I am confident that I would be a great fit for this position. I have already gained customer service skills through my completed voluntary work and would love to be considered for this opportunity. I am eager to learn more and further develop my skill set.

As discussed, I would be more than happy to answer any more questions you may have or complete a trial shift to demonstrate my commitment to this position.

Kind Regards,
Amy

Amy White
Retail Assistant
07123456789

 

Project manager

Hi Karl,

Thank you so much for taking the time to meet with me today to discuss the Project Manager vacancy you have available.

It was great to learn about the upcoming MODA development, this would be a project I would be keen to take the lead on. It aligns perfectly with my experience managing similar projects, and I am confident that my skills would transfer well to this contract. As mentioned, I already hold the required certifications to immediately start working on-site.

I would be more than happy to have another chat to answer any more questions you may have.

Kind Regards,
Misha

Misha Green
Project Manager
07123456789

 

Sales

Hi Alicia,

Thank you for meeting with me today. It was great to have the opportunity to learn more about the company.

The Sales Advisor vacancy in your new dealership sounds like exactly the role I have been looking for. I am confident my proven track record of exceeding sales targets, paired with my passion for the automotive industry, would make me a great fit for this position.

Please feel free to let me know if you have any further questions. I can be contacted all day on the mobile number provided.

Kind Regards,
James

James Wyatt
Sales Advisor
07123456789

 

Marketing

Hi Paulina,

Thank you once again for taking the time to meet with me today to discuss the Marketing Coordinator vacancy.

The position within the team sounds perfect for me, I would love to be considered for this role. As mentioned, I have previous experience managing social media accounts for companies, so I am confident in supporting you as you branch out into this new area of marketing.

Please feel free to send me any additional questions you may have.

Kind Regards,
Anne-Marie

Anne-Marie Jones
Marketing Coordinator
07123456789

 

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Thank you email template

If you are struggling to create a unique thank you email for a recent job interview, try using this template and editing for your situation.

 

Hi [Insert recruiter/interviewer name]

Thanks for your time today, it was great meeting with you.

The [Insert job title] role sounds very interesting and I am still keen to pursue it – I really feel that my [Insert relevant experience/skills] could be a great benefit to the team

Please feel free to ask any more questions you may have, I will be more than happy to have further discussions about the position

Kind regards
[Insert your name]

[Your full name]
[Professional title/job]
[Mobile phone number]

 

How long should you wait to send a thank you email?

Ideally you should send your thank you email within one working day of having the interview, so that the meeting is still fresh in the interviewer’s mind.

So, if you had the interview in the morning, you could send the email when you get back to work (discretely if you are in the office).

If you had an afternoon or evening interview, you can send the email the following morning.

Try to send the email during work hours so that it arrives in the recipient’s inbox while they are likely to be at their desk. If you send outside of work hours, your email will end up in a pile of emails they have to churn through in the morning and you risk it being missed.

 

 

 

Who should you send a thank you email to?

The person you send your email to will differ depending on the company and situation, but usually one of these two people will be best.

 

The interviewer or hiring manager

It’s best to send your thank you email directly to the person who interviewed you, because they are likely to be making the final decision on hiring you, so it’s them you need to impress and build a relationship with.

If you have the interviewer’s email address, then go ahead and email them directly (especially if you have already been in communication with them previously to arrange the interview). If you don’t have their email address you could potentially look them up on LinkedIn and message them directly there – however, only do this if you think the interview went well and you already have a good rapport with them.

Be mindful of the companies processes and procedures though, and if anybody has specifically told you not to contact the hiring manager directly, then email a different person.

 

The recruiter or interview organizer

Often you will not have had any direct contact with the interviewer before the interview and the interview will have been arranged by a recruiter or somebody else in the team.

In this case you can email this person and simply ask them to pass your message on to the interviewer. You should always remember to be as polite and professional when dealing with them as you would when speaking to the interviewer, as everybody involved in the recruitment process will have some influence on whether you are hired or not.

 

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Why should you send a thank you email after an interview?

Sending a thank you email after a job interview has several benefits that can help you to clinch the job offer.

  • Demonstrates your enthusiasm – Taking the time to send an email soon after the interview shows the hiring manager you care about the role and you’re willing to go the extra mile – giving you one last chance to sell yourself.
  • Showcases your professionalism – Follow up emails are common in the workplace and often needed when dealing with customers and colleagues, so the fact you have sent one, proves your level of professionalism.
  • Keeps you on the interviewer’s radar – When interviewing multiple candidates throughout the week, it can be easy for hiring managers to forget people – a timely thank you email can help them to keep you in mind.
  • Builds rapport – Every communication you have with the hiring manager is a chance to build on your relationship and improve the chances of them warming to you on a personal level.
  • Gives you a chance to remove reservations – Interviewers will naturally have some reservations about hiring most people they meet, so if you sensed that the interviewer was worried about any aspect of your interview, the follow up email gives you a chance to address them.