If you’re ready to kickstart your career in the business or sales industry, a role as an operations assistant could be the perfect way to do this.
But in order to land the job, you need to prove that you’re good at administrative tasks, you’re organized and you pay close attention to detail.
Find out how to do just that with our comprehensive guide and operations assistant resume example below.
Operations Assistant Resume Example
This example Operations Assistant resume gives you a general idea of how to structure your own resume, along with the type of content you need to include.
Sticking with this resume format will help you to get noticed by employers and ensure that they can quickly see the benefit of hiring you.
Now, lets walk through a step-by-step guide on how to write your own winning resume.
Operations Assistant resume layout and format
When it comes to holding the attention of recruiting managers, the format and layout of your resume play a key role.
Your resume needs to strike a perfect balance between looking awesome, and being easy for recruiters to read (which is not always easy to achieve)
Use the following formatting tips to get started.
Formatting your resume
- Length: Keep your resume to 2 pages or under. You’ve probably heard that recruiters and hiring managers don’t have lots of time to read every resume, so keep yours brief if you want to ensure that they read all of the important info in yours.
- Font & readability: To create a resume that is easily digestible for hiring managers, it’s essential to use an uncomplicated font and structure your content with bullet points and short paragraphs.
- Layout: Go with a resume design that looks good, but also allows for easy reading and navigation for employers. Ensure the page is clearly split up into sections by adding large font headings and dividing borders. Keep the color scheme simple and don’t overcrowd the page.
- Photos: You don’t have to add a photo to your resume in the States, but some regions and industries like to see them.
Quick tip: Achieving a professional look for your resume can be difficult and time-consuming. If you want to create an attractive resume quickly, try our quick-and-easy Resume Builder and use one of their eye-catching resume templates.
Your resume should include the following sections to give recruiters the information they require:
- Name and Contact Details – Place your contact information at the top of your resume to make it easy for employers to get in touch with you.
- Resume Summary – Write a brief introduction at the beginning of your resume that summarizes your most important qualifications and highlights why you are the ideal candidate for the job.
- Skills Section – Include a concise list of your most relevant and impressive skills to quickly grab the attention of potential employers.
- Work Experience – List your previous work experiences in reverse chronological order, including any volunteer work or college placements.
- Education – List your educational qualifications and any professional training you have received.
- Additional Information – This section is optional, but you can include details about your interests, hobbies, or any other relevant information that can make you stand out from other applicants.
Here’s what to add to each section of your Operations Assistant resume.
Add your name and contact details to the header of your resume, so that anybody reading can easily see how to contact you.
- Name and profession title
- Cell phone number – or any number you are easily reachable on
- Location – Add your local area such as Washington or San Diego – not your full address as that will take up too much space.
- Email address – Use a professional looking address.
You can add a link to your LinkedIn profile if you have one – you do not need to include personal details like date of birth or religion.
Operations Assistant Resume Summary
Make a strong first impression on recruiters by beginning your resume with a powerful summary that highlights your most valuable skills and experience.
This brief summary provides an opportunity to showcase why you’re the ideal candidate for the job and persuade recruiters to read further into your resume.
How to create a resume summary that will excite recruiters:
- Keep it short: To effectively capture a recruiter’s attention, it’s crucial to keep your resume summary brief and to the point, limiting it to 4-7 lines as this provides enough detail without overwhelming them at this early stage.
- Tailor to target jobs: By carefully reviewing the job description and incorporating as many relevant skills as possible, you can customize your resume to better match your target jobs.
- Avoid using cliches: Recruiters always see cringey cliches like “hardworking guru who works well in a team or individually” – they don’t mean much to anyone, so focus your summary on tangible skills and experience.
Operations Assistant resume summary example
What to include in your Operations Assistant resume summary?
- Summary of your experience: What type of organizations have you worked at? What types of roles have you done and what have you contributed to previous employers?
- Relevant skills: Skills that are highly relevant to Operations Assistant work should be made prominent throughout your summary.
- Qualifications: Showcase your level of education with a quick mention of any qualifications that are essential for the Operations Assistant roles you are applying to.
Quick tip: Choose from hundreds of pre-written summaries across all industries, and add one to your resume with one-click in our quick-and-easy Resume Builder. All written by recruitment experts and easily tailored to suit your unique skillset and style.
Core skills section
Your core skills section, positioned just below your resume summary, provides recruiters with a quick glance at 4-10 of your most in-demand skills.
For Operations Assistant jobs, where hiring managers may receive hundreds of applications, this section can help you stand out and immediately grab their attention.
To be effective, this section should consist of 2-3 columns of bullet points that highlight attributes that are highly relevant to the jobs you are targeting.
Best skills for your Operations Assistant resume
Administration – Handling various administrative tasks efficiently, such as scheduling, data entry, and record-keeping.
Organization – Organizing and coordinating daily operations and maintaining a structured work environment.
Time Management – Prioritizing tasks and managing time effectively to meet deadlines and handle multiple responsibilities.
Problem Resolution – Identifying issues and proposing practical solutions to streamline processes and improve efficiency.
Data Analysis – Collecting and analying data to assist in decision-making and identifying opportunities for improvement.
Customer Service – Delivering exceptional customer service to internal and external stakeholders.
Technical Proficiency – Utilizing software and tools relevant to the specific industry or department (e.g., Microsoft Office, CRM systems).
Team Collaboration – Working collaboratively with cross-functional teams to support the overall operations of the organization.
Quick tip: Our quick-and-easy Resume Builder contains thousands of in-demand skills for every profession that can be added to your resume in seconds – saving you time and greatly improving your chances of landing job interviews and getting hired.
So, you’ve got the recruiter interested with your catchy summary… Great work.
Now it’s time to show them the impact you make in the workplace by listing out your previous jobs and what you achieved in each one.
If you have tons of experience, you can condense this part down to the last few years – if you are junior, then you should include as much possible (even volunteering and school work placements)
Structuring your jobs
It’s easy to overwhelm readers when writing about a job you have been doing for years or even months.
Break the information up like this to keep it simple for recruiters to understand.
Begin each job with a short summary of who the organization is, where you sit within it, and what the main goal of your position is.
The bulk of the role description should be comprised of bullet points that explain all of your duties in the job.
Keep the sentences short and simple to make them easy for recruiters to digest.
Round off each job by adding some impressive achievements you made in the role.
Anything you’ve done that has made a big impact on your employer will make a good impression, think; generating revenue, saving costs, or improving a product.
Quantify your achievements with number where possible e.g. “reduced call wait time by 10%”
Example job for Operations Assistant resume
Assist the operations team at a fast-growing beverage start up based in New York, providing day-to-day administrative support, and optimizing processes.
- Analyze supply chain data to identify areas for improvement
- Coordinate inventory control activities, including tracking stock levels, conducting regular audits, and managing replenishment
- Conduct quality assurance checks on incoming materials and finished products
- Collaborate with suppliers and distributors to ensure timely delivery of materials
Quick tip: Create impressive job descriptions easily in our quick-and-easy Resume Builder by adding pre-written job phrases for every industry and career stage.
Towards the bottom of your resume, add your education section.
Here you should list your professional qualifications and academic record, such as high school diplomas or college degrees.
If you have lots of work experience, you can keep this section brief (because recruiters will be more interested in your career. If you have little/no experience then you should bulk this section up with plenty of detail.
The additional info section is optional but can be useful if you have anything else to add that could benefit your application.
For example, you may have some hobbies and interests that are relevant to your job – or you might have awards or publications to shout about.
Writing your own winning Operations Assistant resume
Writing a Operations Assistant resume can be challenging but following the steps above will ensure that you land plenty of interviews.
Good luck with your job search!