Why Learning Excel Is Important

December 19 2019 , 0 Comments


Excel can be intimidating. White cells that seem to extend into the unknown, and seemingly endless formulas and functions. If you’re someone who doesn’t directly work with numbers, it’s understandable if your knowledge of the application is limited.

However, learning Excel has serious benefits whether you’re a marketer, administrator, or teacher. Knowing how to use the software will make you more efficient at your job and may increase your chances of a pay raise.


Why is Excel important

1.    Excel is versatile

Excel is not just about making tables and adding numbers. Its capabilities allow you to:

  • Analyse data and make forecasting predictions
  • Turn data into helpful graphics and charts
  • Do basic and complex mathematical functions so you don’t have to


Furthermore, with the innumerate Excel templates out there, one is able to track projects and personal budgets, plan meals and seating charts, create competitive analysis’, mailing lists  and so much more.


2.    Data is everywhere

Data is everywhere. More and more jobs are asking for data related skills – and not just in the tech sector. According to Monster, data skills are increasingly in demand in finance, marketing, human resources, sales, and customer service roles, too.


Mirjana Schultzat, president at technology staffing firm Instant Alliance says, “the ability to analyze data and make informed recommendations to your employer [make] you...an indispensable part of your team no matter what type of work you’re doing.”


Excel is user-friendly and can handle both big and small data. Perfect for those who want to get their feet wet in the big world of data.


3.    Excel is here to stay

Excel is known as the gold standard of spreadsheet applications around the world. A poll conducted by SpiceWorks found that 83 percent of businesses use Microsoft Office. Should you choose to change jobs or career paths, it is likely that you will encounter the spreadsheet application again.


The software suite is so ubiquitous that some career experts recommend not including it on your resume. It is fair to say that most people have a working knowledge of the suite, however, only some have mastered the tools. This brings us to the next point.


4.    Excel can save you time

Time is an invaluable, limited resource. Mastering Excel will help you complete tasks more efficiently, freeing up more time for other tasks or for yourself.


Businesses love productive people. Being able to work efficiently puts you in line for better opportunities and increased pay.


Jobs that benefit from Excel

Aside from accountants, auditors, financial auditors and the like, a robust working knowledge of Excel benefits those working in the following professions.


Administrative assistants, office clerks

Administrative staff are in charge of ensuring businesses run smoothly. They’re often putting together reports, records, appointments, and supporting other staff in their work. Excel can expedite these tasks with nifty templates, automation, and shortcuts.


Key skills:

  • Automating repetitive tasks with Macros
  • Using templates
  • Learning time-saving Excel keyboard shortcuts



Aside from being experts in their field, teachers and other educators need to be skilled at organizing classes, creating lesson plans, and keeping track of students. Learning how to create custom templates will aid with organization and planning, and a working knowledge of Excel’s formulas will help track and predict grades.


Key skills:

  • Formulas and functions
  • Creating templates


Digital Marketers

Now, more than ever, marketing is driven by data. From search engine rankings to google analytics website data to demographics – there isn’t a shortage of data to collect. Excel can help marketers collate, crunch, and visualize data, allowing marketers to spot trends, gather insights, and measure ROI.


Key skills:

  • Data analysis
  • Data visualization



Salesmanship is an art. The hours spent on crafting personalized subject lines and body copy, finding the balance between pushy and top-of-mind… and the list goes on. Salesmanship is also a numbers game. The good news is that Excel can help salespeople with both. Salespeople can create dynamic emails, track correspondence with prospects, and their numbers with Excel.


Key skills:

  • Dynamic emails
  • Forecasting



L&D staff are tasked with onboarding and training staff. With that comes planning, scheduling, organizing different teams and resources, and calculating budgets. While this is possible to execute with a basic knowledge of Excel, learning how to automate tasks and calculations can free up valuable time.


Key skills:

  • Automation
  • Budgeting



Over to you

Microsoft Excel is one of the rare hard skills that transcends industry. Mastering the software will not only save you time, it will also equip you for a data-driven future and other career prospects.


Krystal does all things Marketing at GoSkills. GoSkills.com is an online learning company that helps anyone learn business skills to reach their personal and professional goals.

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