If a more organized, coordinated, and approachable file clerk exists, you’ve never met them!
But unfortunately, your word is not enough to land you the job. Instead, you need to highlight your relevant skills and experience with a strong application.
To help you write an impressive resume, we’ve broken down each stage of the process, sharing our top tips and a file clerk resume example with you in the guide below.
File Clerk Resume Example
The example File Clerk resume above shows you how a professional resume should look, along with the type of content it should contain.
You can see that the information is well-organized across the page and its easy for busy recruiters to see the candidate’s important skills.
Keep this in mind when writing your own resume.
File Clerk resume layout and format
If you want to get noticed in the job market, you have to pay attention to the format and layout of your resume.
Essentially your resume needs to look highly polished, and provide hiring managers with an easy reading experience.
Use these resume formatting tips to get a head start on this.
Formatting your resume
- Length: Keep your resume to 2 pages or under. You’ve probably heard that recruiters and hiring managers don’t have lots of time to read every resume, so keep yours brief if you want to ensure that they read all of the important info in yours.
- Font & readability: Nobody likes to read huge unbroken paragraphs of text – and recruiters are no different. Break your resume text up with bullet points and use a clear simple font.
- Layout & Structure: A visually appealing resume is important, but don’t forget about functionality. To ensure a functional design, use bold headings and borders to organize the page into clear sections.
- Photos: You are not obliged to add a photo to your resume in the USA, but it can be a nice way of adding some life to the document.
Quick tip: Achieving a professional look for your resume can be difficult and time-consuming. If you want to create an attractive resume quickly, try our partner’s Resume Builder and use one of their eye-catching resume templates.
Organize the document into these sections when you write your resume.
- Name and contact details – Employers need to know how to get in touch with you – so list your email and cell phone number here.
- Resume summary – An intro paragraph at the top of the resume which summarizes your suitability for target jobs.
- Skills section – A bullet-pointed list of your most relevant skills and knowledge.
- Work experience – A list of your previous jobs (or at least the most relevant and recent ones)
- Education – Add academic and professional qualifications that prove you can carry out the job
- Additional info – If they are relevant to the jobs you are applying for, you can add an extra section for things like hobbies and interests.
Here’s what to include in each part of your resume.
Add your name and contact details to the very top of your resume, making it easy for recruiters to get in touch
- Name and profession title
- Cell phone number – or another number you can answer quickly
- Location – Add your local area such as San Diego or New York – not your full address as that will take up too much space.
- Email address – Use your name or close variation – no nicknames from high school.
You can add a link to your LinkedIn profile if you have one – you do not need to include personal details like date of birth or marital status.
File Clerk Resume Summary
Create a strong opening for your resume by adding a compelling summary to the top that highlights your most valuable skills and experience.
This short but important paragraph is designed convince recruiters that you’re the perfect candidate for the job and entice them to read more of your resume.
How to create a resume summary that will excite recruiters:
- Keep it short: You only have a few seconds to grab a recruiters’ attention and make them commit to your resume, so keep your summary between 4 – 7 lines.
- Tailor to target jobs: Recruiters will be scanning for the skills and knowledge they mentioned in the job description, so add as many as you can to your summary.
- Avoid using cliches: Recruiters always see cringey cliches like “hardworking guru who works well in a team or individually” – they don’t mean much to anyone, so focus your summary on tangible skills and experience.
File Clerk resume summary example
What to include in your File Clerk resume summary?
- Summary of your experience: Briefly describe the work you have performed in the past and the contributions you have made to the organizations you have worked for.
- Relevant skills: Skills that are highly relevant to File Clerk work should be made prominent throughout your summary.
- Qualifications: Mention any File Clerk qualifications that are important to your profession in the summary briefly, to show you are qualified to carry out the role.
Quick tip: Choose from hundreds of pre-written summaries across all industries, and add one to your resume with one-click in our partner’s Resume Builder. All written by recruitment experts and easily tailored to suit your unique skillset and style.
Core skills section
Your core skills section, positioned just below your resume summary, provides recruiters with a quick glance at 4-10 of your most in-demand skills.
For File Clerk jobs, where hiring managers may receive hundreds of applications, this section can help you stand out and immediately grab their attention.
To be effective, this section should consist of 2-3 columns of bullet points that highlight attributes that are highly relevant to the jobs you are targeting.
Best skills for your File Clerk resume
File Organization – Organizing and maintaining files, ensuring efficient and accurate storage and retrieval of documents.
Indexing – Ensuring proper filing and indexing of documents, minimizing errors, and facilitating easy access.
Record-Keeping – Maintaining accurate records and tracking document movement, ensuring proper documentation and compliance.
Data Entry – Accurately and efficiently inputting of information into digital systems or databases.
Computer Literacy – Utilizing file management systems and software applications, such as Microsoft Office or document management software.
Project Management – Prioritizing tasks, managing deadlines, and handling multiple projects simultaneously while maintaining a high level of accuracy and efficiency.
Confidentiality – Maintaining confidentiality and data security when handling sensitive documents and information.
Query Management – Answering inquiries and helping with file-related matters.
Problem Resolution – Identifying and resolving filing-related issues, such as missing or misfiled documents, in a timely and efficient manner.
Process Improvement – Adapting to changes in filing systems, technologies, and organizational processes to improve efficiency and effectiveness.
Quick tip: Our partner’s Resume Builder contains thousands of in-demand skills for every profession that can be added to your resume in seconds – saving you time and greatly improving your chances of landing job interviews and getting hired.
Now that you’ve reeled recruiters in with your awesome summary, it’s time to delve into your work experience.
Here you’ll list your previous jobs (starting with your most recent and working backward) and showcase how you apply your skills in the workplace.
Provide lots of detail in recent jobs, and less in older roles.
If you have no relevant paid experience, you can include voluntary work and placements – but if you have lots of experience, you can leave out some of the really old jobs.
Structuring your jobs
Without a good structure, your job description can look messy and overwhelming to anyone reading them.
Make it easy for recruiters to read your work experience by structuring your roles like this.
Kick off each role with a high-level overview to summarize the focus of the job, what the organization/department does, and how you fit into the bigger picture.
The bulk of the role description should be comprised of bullet points that explain all of your duties in the job.
Keep the sentences short and simple to make them easy for recruiters to digest.
Round off each job by adding some impressive achievements you made in the role.
Anything you’ve done that has made a big impact on your employer will make a good impression, think; generating revenue, saving costs, or improving a product.
Quantify your achievements with number where possible e.g. “reduced call wait time by 10%”
Example job for File Clerk resume
Manage and maintain the extensive legal document archives at a leading family law firm in Houston, ensuring quick and accurate retrieval of files for attorneys and staff.
- Organize and categorize legal documents and case files according to the firm’s established filing system
- Conduct audits to ensure file integrity and adherence to retention policies
- Assist attorneys and paralegals in locating and retrieving files as needed
- Perform data entry tasks to update file information and generate reports
Quick tip: Create impressive job descriptions easily in our partner’s Resume Builder by adding pre-written job phrases for every industry and career stage.
After your work experience, add your education section.
If you are an experienced professional, you can keep this part short – adding basic details of each qualification.
If you have little or no experience, bulk this section up by adding more detail and highlight important skills and knowledge for your target jobs.
If you have anything else to add which is relevant to the jobs you are applying for, the additional info section is the place to add it.
Perhaps you have a hobby which involves relevant skills, or maybe you have some awards or publications worth mentioning.
Writing your own winning File Clerk resume
A winning File Clerk resume should look great, read well, and sell your skillset to hiring managers.
If you follow the steps above, you should be able to bag yourself a top job in no time.
Good luck with your job search!