Being an executive assistant to industry leaders is a very varied and fast-paced role, which is why you must be organized, personable, and good at solving problems.
You also have to be able to demonstrate all of these skills on your resume.
To help you with this, we’ve put together a detailed guide, complete with an executive assistant to CEO resume example. You can check these both out below.
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Executive Assistant to CEO Resume Example
This example Executive Assistant to CEO resume is well-structured to provide a pleasant reading experience for recruiters, and contains all of the crucial information they want to see.
The rest of the guide will show you exactly how you can achieve this in your own resume.
Executive Assistant to CEO resume layout and formatting
The format and layout of your resume can make or break its success.
Sure, it’s great to pack your resume with lots of impressive skills and knowledge, but if the page is not structured clearly, hiring managers will struggle to find the important stuff!
Above all, your resume should be easy-to-read and professional looking.
Follow these formatting tips to get noticed.
Formatting your resume
- Length: Think that submitting a 10 page resume will impress recruiters? Unfortunately it won’t… Even if you’ve got tons of experience to brag about, recruiters don’t have time to read essays, so keep it brief – around 2 pages is the sweet spot.
- Font & readability: Complex fonts are a readers’ worst nightmare and will leave recruiters struggling to understand your message. Use a clear simple lean font in a color that stands out against the page, and break your text up with bullet points to make the content easily digestible.
- Layout & Structure: While creating an attractive resume, it is crucial not to compromise functionality for design. To ensure both, use bold headings and borders to structure the page into clear sections.
- Photos: Including a photo on your resume is not obligatory in the United States, but it may be a good idea in some regions and industries where it is customary.
Quick tip: Achieving a professional look for your resume can be difficult and time-consuming. If you want to create an attractive resume quickly, try our quick-and-easy Resume Builder and use one of their eye-catching resume templates.
Resume layout
Include the following sections when you write your resume.
- Name and contact details – Make it easy for employers to contact you, by putting these at the top.
- Resume summary – An intro paragraph sitting at the top of your resume, summarizing the reasons why you should be hired.
- Skills section – A short snappy list of your most important skills, that can be quickly digested
- Work experience – Reverse chronological list of your previous jobs – voluntary work and college placements can be included if you have no paid experience.
- Education – List your qualifications and professional training.
- Additional info – An optional section for things like hobbies and interests.
Here’s what to include in each part of your resume.
Contact Details
Add your name and contact details to the very top of your resume, making it easy for recruiters to get in touch
- Name and profession title
- Cell phone number – or another number you can answer quickly
- Location – Add your local area such as San Diego or New York – not your full address as that will take up too much space.
- Email address – Use your name or close variation – no nicknames from high school.
You can add a link to your LinkedIn profile if you have one – you do not need to include personal details like date of birth or marital status.
Executive Assistant to CEO Resume Summary
Start your resume with a bang by adding a powerful summary to the top, summarizing your most valuable skills and experience.
This short paragraph is your chance to show recruiters why you are a perfect fit for the job and encourage them to read more of your resume.
How to create a resume summary that will excite recruiters:
- Keep it short: You only have a few seconds to grab a recruiters’ attention and make them commit to your resume, so keep your summary between 4 – 7 lines.
- Tailor to target jobs: Optimize your summary to match the requirements of your target jobs, by mirroring the key words from the job description as closely as possible.
- Avoid using cliches: Recruiters look for facts in resumes, such as hard skills and qualifications – so, leave out the meaningless cliches like “hard worker who works well in a team and individually“
Executive Assistant to CEO resume summary example
What to include in your Executive Assistant to CEO resume summary?
- Summary of your experience: Summarize the type of work you have done in the past and the benefits you have delivered for the organizations you worked at.
- Relevant skills: Scatter your most in-demand Executive Assistant to CEO skills through your summary to ensure they are noticed quickly by hiring managers.
- Qualifications: To make a strong impression on potential employers when applying for Executive Assistant to CEO jobs, be sure to mention any relevant qualifications in your summary.
Quick tip: Choose from hundreds of pre-written summaries across all industries, and add one to your resume with one-click in our quick-and-easy Resume Builder. All written by recruitment experts and easily tailored to suit your unique skillset and style.
Core skills section
In addition to your resume summary, your core skills section provides an easily digestible snapshot of your skills – perfect for grabbing the attention of busy hiring managers.
As Executive Assistant to CEO jobs might receive a huge pile of applications, this is a great way to stand out and show off your suitability for the role.
It should be made up of 2-3 columns of bullet points and be made up of skills that are highly relevant to the jobs you are targeting.
Best skills for your Executive Assistant to CEO resume
Calendar management – Managing the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements, to ensure that the CEO’s time is used efficiently.
Effective communication – Interacting effectively with clients, stakeholders, and team members, to communicate information on behalf of the CEO and represent the CEO’s interests.
Event planning – Planning and coordinating events, including meetings, conferences, and networking events, to ensure that they are executed successfully.
Project management – Managing special projects assigned by the CEO, including setting timelines, budgets, and resources, to ensure that projects are completed on time and within budget.
Budget management – Utilizing knowledge of budget management principles, including tracking expenses and preparing financial reports, to assist the CEO in managing the organization’s finances.
Travel arrangements – Planning and coordinating travel arrangements, including booking flights, hotels, and ground transportation, to ensure that the CEO’s travel is executed smoothly.
Information management – Managing and organizing information, including documents, reports, and presentations, to ensure that the CEO has access to the information needed to make informed decisions.
Critical decision making – Making independent decisions on behalf of the CEO, including responding to routine requests and inquiries, to allow the CEO to focus on more complex matters.
Strategic thinking – Thinking strategically and identifying opportunities for growth and improvement, to assist the CEO in developing and executing organizational strategy.
Quick tip: Our quick-and-easy Resume Builder contains thousands of in-demand skills for every profession that can be added to your resume in seconds – saving you time and greatly improving your chances of landing job interviews and getting hired.
Work experience
So, you’ve grabbed the recruiters’ attention with your summary, now it’s time to show them what you’re really capable of in your work experience section.
List your previous jobs from current to oldest, showing off the impact you made at each organization.
If you have tons of experience, you should just list the most recent an relevant jobs – but if you have little or no experience, add it all and even consider putting in voluntary work.
Structuring your jobs
Without a good structure, your job description can look messy and overwhelming to anyone reading them.
Make it easy for recruiters to read your work experience by structuring your roles like this.
Job outline
Begin each job with a short summary of who the organization is, where you sit within it, and what the main goal of your position is.
Key responsibilities
Then delve into the detail of your job by listing out easy-to-read bullet points which show how you apply your skills in the workplace.
Tailor these bullet points to focus on the skills and knowledge that are required in the jobs you are applying for.
Key achievements
Round off each job by adding some impressive achievements you made in the role.
Anything you’ve done that has made a big impact on your employer will make a good impression, think; generating revenue, saving costs, or improving a product.
Quantify your achievements with number where possible e.g. “reduced call wait time by 10%”
Example job for Executive Assistant to CEO resume
Outline
Provide comprehensive clerical support for the CEO of IMPACT, a leading mental health support provider with over a million patients across the USA, acting as the first point of contact for all written and verbal communication.
Key Responsibilities
- Assist the CEO in the timely management of communications, including written, telephone, email, and voicemail
- Compose and edit letters, documents, and proposals, and follow up
- Pay bills and keep track of invoices in an extremely organized manner
- Prepare agendas, attend meetings, and transcribe correspondence
Quick tip: Create impressive job descriptions easily in our quick-and-easy Resume Builder by adding pre-written job phrases for every industry and career stage.
Education section
Near the end of your resume add your education section
Experienced candidates should keep it brief and focus on professional qualifications – and junior candidates can include high school diplomas, college degrees etc.
Additional information
The bottom of your resume is a place to add any “additional info”
Any other info that didn’t fall into any of the previous sections can be added here.
If you have hobbies that are related to your profession or any awards or publications – add them here.
Writing your own winning Executive Assistant to CEO resume
A winning Executive Assistant to CEO resume should look great, read well, and sell your skillset to hiring managers.
If you follow the steps above, you should be able to bag yourself a top job in no time.
Good luck with your job search!